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Using a productivity system

Using a productivity system

The idea of a productivity system is to organize the stuff you need to do.

There are many systems out there. But you may have no idea which system to pick. You may start well, but the system you've chosen may begin to choke you because it doesn't fit quite right. Eventually, you may slack off and abandon it. These problems can be avoided if you understand the reason behind the system and its limitations.

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The purpose of using a system

There are only three different kinds of systems:

  1. The system of other people: You respond to the time pressures of other people.
  2. The system of feelings and moods: You might work a lot when you feel creative.
  3. A system of your ...

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Measuring against your baseline

When you're evaluating a productivity system, the right measurement to make is to find out if you're getting more done than you did last week/month/year.

Don't compare yourself against a theoretical possibility. Instead, compare yourself against your own past results.

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Dealing with exceptions

Every system will create situations where it no longer makes sense to follow its guidelines. Then one should find a way of handling the exceptions without losing track of the original system.

  • Ask if the exception to the basic rules helps you to buffer against an unproductive tenden...

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Counterbalance your worst tendencies

Your productivity system should counterbalance your worst tendencies.

  • Fixed-schedule productivity corrects the tendency to work overtime constantly.
  • Maintaining deep work hours is used to keep you focused on meaningful work.

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Your system needs to fit your work

Any system is designed using a particular set of assumptions about your work. The assumptions need to fit your situation.

For instance, the weekly/daily goals system works well when you have a number of concrete tasks to complete. But if your tasks are open-ended or contain only one ta...

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The productivity "feeling"

A good productivity system should be productive, not just feel productive. A good productivity system that is working effectively should not feel like anything. It should just be holding up your routine.

  • Feelings are not an absolute measurement. Relying on feeling pr...

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Systems cannot give meaning

A system shapes your existing motivations. It cannot give you motivation.

Many failures of productivity are a deeper problem of meaning and mission in life. People that tend to succeed with productivity systems already have meaning.

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Choosing a productivity system

Choosing a productivity system

Many people try to find the perfect productivity system, hoping that it will help them better manage their work and mental health. However, there is no universal productivity system. For example, a remote worker may need a different approach to someone commuting to work.

E...

The purpose of using a system

There are only three different kinds of systems:

  1. The system of other people: You respond to the time pressures of other people.
  2. The system of feelings and moods: You might work a lot when you feel creative.
  3. A system of your ...

How I Created A Simple But Effective Productivity System

How I Created A Simple But Effective Productivity System

Systems are great for getting organised & productivity maintenance.

But it can be overwhelming for us to create & most importantly stick to that system.

That's why simplicity is so important.

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