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The idea of a productivity system is to organize the stuff you need to do.
There are many systems out there. But you may have no idea which system to pick. You may start well, but the system you've chosen may begin to choke you because it doesn't fit quite right. Eventually, you may slack off and abandon it. These problems can be avoided if you understand the reason behind the system and its limitations.
There are only three different kinds of systems:
Building a habit of a productivity system is about creating a buffer between you and your temporary emotions or external pressures.
Any system is designed using a particular set of assumptions about your work. The assumptions need to fit your situation.
For instance, the weekly/daily goals system works well when you have a number of concrete tasks to complete. But if your tasks are open-ended or contain only one task, then the system doesn't fit the task.
Your productivity system should counterbalance your worst tendencies.
Every system will create situations where it no longer makes sense to follow its guidelines. Then one should find a way of handling the exceptions without losing track of the original system.
A good productivity system should be productive, not just feel productive. A good productivity system that is working effectively should not feel like anything. It should just be holding up your routine.
When you're evaluating a productivity system, the right measurement to make is to find out if you're getting more done than you did last week/month/year.
Don't compare yourself against a theoretical possibility. Instead, compare yourself against your own past results.
SIMILAR ARTICLES & IDEAS:
Switching between tasks can have damaging costs to our work and productivity.
Develop the habit of single-tasking by forcing your brain to concentrate on one task and one task only. Put your phone away, close all the browser windows and apps that you don’t need. Immerse yourself in this task. Only move to the next one when you’re done.
“Time management is not a peripheral activity or skill. It is the core skill upon which everything else in life depends.”
... to become more effective:
If the effort to keep remembering a task is more than just getting it out of the way now, then do it.