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Share digitally
We can now share things instantly. Share a relevant article, video, or agenda that orients people to the new purpose of the meeting.
Send a digital gift at the end of the gathering - a screenshot of the meeting or a digital subscription.
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149 reads
MORE IDEAS ON THIS
Create an opening ritual
Don't just get straight into the meeting. A consistent opening ritual connects people, establishes who's in the room, and their relevance to the meeting.
Invite people to bring a beverage and open the meeting by asking them to show it to help create a commonly shared moment...
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106 reads
Host different conversations in different rooms
People are more likely to remember different moments of an event when they occur in other places.
Even breaking up your virtual meeting sessions by just changing camera angles will help people to recall different parts of the meeting later on.
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98 reads
Set up the room
Use everyone's environment to fill the lack of context of virtual gatherings.
A room and location often set the context for the group. And virtual gatherings lack the context to set up the room. To solve this, invite people to help co-create the space. To a...
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142 reads
Allow people moments
The home is also an office, for now. We need moments of home-life to remind the group that everyone has multiple things going on in their lives, like a cat that can't resist saying hello or the toddler who bursts into the 'office.'
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Keep on gathering
These are strange times - acknowledge that, but don't retreat. Be creative and continue to use the opportunities with the digital tools that previous generations did not have.
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Keep the cocktail hour
Keep some time for celebration if that would have been part of your in-person gathering.
Invite people to bring a drink of choice. Screen-share cellphone numbers (with permission). Then allocate part of the hour for one-on-one phone calls, just like it would've happened ar...
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103 reads
Have a clear host
Regardless of the size of the gathering, know who's in charge.
A good host knows how to use the mute button, can orient her guests to the gathering's purpose, and will connect and protect her guests.
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Clarify the purpose of your virtual gathering
Don't assume your virtual gathering shares the same goal as the canceled in-person one. Keep these questions in mind:
- What is the most important need now for this group right now?
- What is the new desire of this gathering?
- How ca we create that ...
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322 reads
MORE LIKE THIS
Writing Meeting Notes
After the end of the video or audio call, the virtual gathering may have to be documented as minutes of the meeting (MOM) or simply the meeting notes.
Pre-meeting Prep: Instead of just writing the agenda, it is a good idea to write the key objectives and add context to k...
Prep checklist
- Identify a success metric for the meeting. Create an agenda that will allow you to meet that purpose. (The reason for this meeting is...)
- Craft the items on your agenda.
- Build appropriate reporting and dashboards.
- Review relevant data beforehand. Come to ...
Everyone should know why they've gathered
Set the agenda for the meeting. It can be summarized on a handout, written on a whiteboard, or discussed explicitly at the outset.
While it may seem obvious to set an agenda, many meetings start with no clear idea of the purpose.
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