How to hold work meetings and events that connect people — even online - Deepstash

deepstash

Beta

deepstash

Beta

Deepstash brings you key ideas from the most inspiring articles like this one:

Read more efficiently

Save what inspires you

Remember anything

How to hold work meetings and events that connect people — even online

https://ideas.ted.com/how-to-hold-work-meetings-and-events-that-connect-people-even-online/

ideas.ted.com

How to hold work meetings and events that connect people — even online
Here are ways to inject connection and meaning into events when you’re physically apart but virtually together, from Priya Parker.

9

Key Ideas

Save all ideas

Clarify the purpose of your virtual gathering

Clarify the purpose of your virtual gathering

Don't assume your virtual gathering shares the same goal as the canceled in-person one. Keep these questions in mind:

  • What is the most important need now for this group right now?
  • What is the new desire of this gathering?
  • How ca we create that online?

83 SAVES


VIEW

Set up the room

Use everyone's environment to fill the lack of context of virtual gatherings.

A room and location often set the context for the group. And virtual gatherings lack the context to set up the room. To solve this, invite people to help co-create the space. To add warmth, have them sit and place their cameras in front of places that have meaning for them.

70 SAVES


Have a clear host

Regardless of the size of the gathering, know who's in charge.

A good host knows how to use the mute button, can orient her guests to the gathering's purpose, and will connect and protect her guests.

77 SAVES


Create an opening ritual

Don't just get straight into the meeting. A consistent opening ritual connects people, establishes who's in the room, and their relevance to the meeting.

Invite people to bring a beverage and open the meeting by asking them to show it to help create a commonly shared moment. Or have guests share a physical object they keep in their workspace and why it matters. You will get insight into your colleagues that reveal what they care about.

85 SAVES


Share digitally

We can now share things instantly. Share a relevant article, video, or agenda that orients people to the new purpose of the meeting.

Send a digital gift at the end of the gathering - a screenshot of the meeting or a digital subscription.

72 SAVES


Allow people moments

The home is also an office, for now. We need moments of home-life to remind the group that everyone has multiple things going on in their lives, like a cat that can't resist saying hello or the toddler who bursts into the 'office.'

77 SAVES


Host different conversations in different rooms

People are more likely to remember different moments of an event when they occur in other places.

Even breaking up your virtual meeting sessions by just changing camera angles will help people to recall different parts of the meeting later on.

81 SAVES


Keep the cocktail hour

Keep some time for celebration if that would have been part of your in-person gathering.

Invite people to bring a drink of choice. Screen-share cellphone numbers (with permission). Then allocate part of the hour for one-on-one phone calls, just like it would've happened around a cocktail hour. Make time for toasts and small talk.

78 SAVES


Keep on gathering

These are strange times - acknowledge that, but don't retreat. Be creative and continue to use the opportunities with the digital tools that previous generations did not have.

79 SAVES


SIMILAR ARTICLES & IDEAS:

Attending conferences

Conferences are overwhelming:  the rush of presentations, conversations, and potential meet-ups, and it can make it tough for you if you want to find focus.

But skipping them isn't the bes...

Change your mindset

See networking from a different perspective: You’re not just networking because you should; you’re doing it because it’s good for your career.

Pre-introduce yourself

Think about the people you would like to get to know and then carve out time to accomplish that goal:

  • A few before the conference, make a 'priority wish list' of people you’d like to meet. 
  • Send those people an email introducing yourself and asking to meet; if possible, get an introduction from a mutual friend or colleague.

Personal Connection

A sense of connection and belonging are sentiments that are helpful for building “affective trust” – a form of trust based on emotional bond and interpersonal relatedness.

It vari...

Statistics On Remote Workers

  • Loneliness was reported as the biggest downside for 21% of remote employees, and one of the reasons that makes them more likely to quit.
  • Most remote managers say they’d be more inclined to stay if they had more friends at work.
  • Individuals who have 15 minutes to socialize with colleagues have a 20% increase in performance over their peers who don't.
  • Positive social relationships are correlated with better life expectancy.

Dynamic Icebreakers

If your icebreaker questions are intriguing, cheeky, humorous – the answers you receive will be, too.

Many remote teams will kick off their weekly meeting with an icebreaker question or insert it during their morning stand-up meeting. Even more popular is asking a series of icebreaker questions during the onboarding process when hiring someone.

On Communities

Communities are inherently different from networking organizations. Communities are networks with shared ideals or demographics. People concentrate on building relationships rather than usin...

Strategies To Build A Community

  • Build community around ideas to attract people and help your community to stand out.
  • Fix what others are doing wrong. If you’re interested in an area inundated with bad networking options a solution we will attract people.
  • Connect around shared experiences. Find something different about you that doesn’t have a local community. Search for specific similarities in groups over which you can immediately form a bond.
  • Segment an existing group by finding a niche in existing networks. It’s easier and less competitive to build community at the cross-section of multiple interests.
  • Change the mode of connection by ditching traditional meet ups, like happy hours and conventions. Do instead a fun activity based encounter, like playing a game.

Tips To Begin Building A Community

  • Get your minimum viable community out.
  • Most groups will probably need at least a location.
  • If your company or office are adequate, bring people in. It’s probably good for the company’s brand. If not, heading to a coffee shop, bar, or restaurant is better than nothing.
  • If your event has direct costs, reach out to the provider and ask for discounts. The steady business you will bring will make up for it.
  • Figure out how to market and promote it. The Internet and social networks are often the best ways.
  • Put yourself and your ideas out there, trying won’t cost you anything.