Learn more about timemanagement with this collection
Creating a productive schedule
Avoiding procrastination
Prioritizing tasks effectively
Align your to-do list with goals
- Break down your big goals into daily tasks. You can't add "Get in shape" to your daily to-do list, but you can add "spend 30 minutes on my bike."
- Consider your week as a whole. You likely have multiple goals. Some goals benefit from daily activity, while working towards others a few times a week can create momentum.
- Add your have-to-do tasks last. We often fill our to-do lists with have-to-do tasks that crowd the whole day. Adding it last forces you to fit your have-to-do tasks around your goal tasks.
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Reflect regularly
Make time for a weekly review to consider whether your planning process is working or could be tweaked. Consider these questions:
- Are my days calm and intentional or stressful and irregular?
- Did I complete all my daily planning sessions or skip some?
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Commit to your daily plan
- Eliminate disctractions that pull you away from your objectives for the day. Work with most of your desktop programs closed, your phone on silent, and your notifications off.
- Track your time. Tracking your time can help you work more effectively.
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Choosing your planning tool
Now that you've decided on the productivity approach, it's time to pick your tools:
- A to-do list app: A digital task manager is great for those who are tech-savvy.
- A digital list is useful if you're not into a task-manager but still want a digi...
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Productivity methods: The Pomodoro Technique
This method is best for people who enjoy working in short, focused sprints with frequent breaks. It forces you to consider how long your work will take.
- Set a timer for 25 minutes and focus on a single task until the timer rings.
- When the sessi...
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The Eisenhower Matrix
The Eisenhower Matrix productivity method lets you consider the urgency and importance of each task. This method breaks tasks into four quadrants and prescribes how we should deal with tasks in each block.
- Urgent and Important tasks: should be ...
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Make planning a habit
Some mornings we feel motivated to create a to-do list, but that is often the exception. We need to get things done, even when we feel disengaged.
Start by setting the alarm for your daily planning session at the same time every day. Tack your new daily pla...
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Have one daily priority
Many of us start our mornings with dozens of things we need to get done, but later realize that we haven't crossed any of them off our lists. We did get stuff done, but none of the things we planned.
A balm against hectic days that pass without progress is to choose...
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Productivity methods: Time Blocking
With the Time Blocking method, split your day into distinct blocks of time. Then, dedicate each block of time to completing only a specific task or set of tasks.
Ensure to include blocks for things like lunch, breaks, and commutes for the most accuracy. If a task takes less or more time, ma...
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Productivity methods: Eat the Frog
'Eat the Frog' is an excellent productivity method for putting your highlight into action early.
It is often the task we most want to avoid (therefore, eating the frog). It could be a task that feels too big or makes us uncomfortable. During your planning session, put y...
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Other curated ideas on this topic:
Make a To-Do-List
- Make a to-do list for every day: One of the best time management tools you can develop.
- Make your to-do lists a habit: When something new comes up, add it to the list.
- Check off your completed tasks: This activity gives you a sense of accomplishment and g...
How to Use a Weekly/Daily To-Do List
- Focus on the Daily List: Once you've decided what chunk of your weekly list to handle, you may put the other tasks out of your mind.
- Don't Expand the Lists: If you finish your daily or weekly list earlier than expected, don't add a more as this wil...
Basic Steps For Using a To-Do List
- Add tasks as they appear to the appropriate list, assigning a due date if possible.
- Before the day ends, check your lists for the tasks you want to do the next day. You can add a due date for it.
- Review the lists at the end of the day to have a clear idea...
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