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How to Monotask
As best as you can, set up a work environment that encourages doing one task at a time. Even doing one task for five minutes can be beneficial:
- Actively resist the urge to check social media while you are busy with a task. You may have to install anti-distraction apps that will block access for specific periods.
- Work on just one screen: Put away your cellphone and turn off other screens.
- If you start losing focus, get up and walk around to help you refocus.
- Set a timer for five or ten minutes and commit to focusing for that amount of time. Allow a short break, and get back to your task for another five or ten minutes.
The more we work on focusing on one task at a time, the easier it becomes to focus.
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The Basics of Productivity
Three overarching principles apply to all productivity tips.
- Start with small increments. You can't expect to instantly change years of working habits overnight. Start with one tip, and keep adding more as you find strategies that work for you.
- Be ac...
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For the Multitasker
When you're trying to do many things at once, you're often getting very little done.
- We have limited cognitive bandwidth. Your brain may trick you into thinking it has more capacity, but your ability to work efficiently depends on how well you can focus on one task a...
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How Your Workspace Influences You
Your physical workspace can either energize you or deplete your energy.
- Twenty-five percent of a desk's messiness is related to organizational skills. The rest is part of time management.
- If the piles on your desk are moving, you're probably doing O.K. with ...
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Take Control of Your Inbox
Know your computer. Understanding the capabilities of your computer will enhance your productivity.
- Set aside specific times every day to process email.
- Divide email into two groups: Those requiring quick responses and those needing thoughtful answers. Immediat...
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For Those Who Power Through
The way you treat your body will affect the way your mind works.
- Move more. Sitting for long periods is bad for you and for your ability to be productive.
- To make desk-work more productive, sit for 20 minutes and work, stand for eight minute...
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Common Productivity Myths
- Good multitaskers get more done. In reality, research shows people get more done if they focus on one task at a time.
- Zero emails in your inbox at the end of your day is essential. Inbox zero does not work for everyone. Find a method that works bes...
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How Long
When you first start, set your timer for five minutes.
When you are ready, begin to add one minute to your sitting time. Slowly work up to ten and then twenty minutes.
Mindfulness practices
- Mindfulness meditation: just set a timer for five minutes to sit and breathe.
- Reminders: set reminders to focus on different activities: to take breaks, to refocus on work, etc.
- Journaling: use it to get your thoughts out of your head and on paper, where ...
The POMODORO technique
1. Choose a task (just one at a time)
2. Set a timer for 25 minutes
3. Work on the task until the timer rings then put a check mark in a tracker
4. Take a five minutes break
5. Repeat steps 1-4 three more times, followed by a 15 minutes break.
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