Overcoming The Planning Fallacy WIth The Pomodoro Technique - Deepstash

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What Is the Planning Fallacy and How To Beat It Down (9 Useful Tips)

Overcoming The Planning Fallacy WIth The Pomodoro Technique

Time isn’t our enemy and we can work with time to maximize our productivity. The Pomodoro technique teaches us to work in short focused time slots of 20 to 40 minutes, and then give yourself a break.

You can chop long and complex tasks into manageable chunks of activity, and keep yourself away from urgent but unimportant tasks.

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The Mere Urgency Effect

This bias addresses why we do unimportant tasks we think are time-sensitive over tasks that are not time-sensitive, even if the non-time-sensitive tasks provide greater rewards.

How to overcome this bias:

  • Use the Eisenhower Matrix. It will reveal the urgent/not urgent and important/not important tasks.
  • Block off on your calendar the most productive 2-4 hours each day for your most important work.
  • Only answer emails at specific times. Don't allow email to bleed into other time.
  • Give your important tasks a deadline and find a way to commit to it.
The Zeigarnik Effect

This effect describes our tendency to remember incomplete or interrupted tasks better than completed tasks. Each unfinished task takes up some of your attention, splitting your focus. It also interferes with your sleep.

What you can do about it:

  • Write your tasks down as soon as they come to you.
  • Have a system in place for organizing and regularly reviewing your tasks.
  • Have an end of work shutdown ritual, so your unfinished tasks don't stay in your mind after-hours.
  • Take a small step to help you get started. The act of starting can help you keep going to the end.
  • Don't forget to review your completed tasks and celebrate what you've already accomplished.
Being purposeful with your day
Being purposeful with your day

Time management is about taking control of the time you do have available and using it optimally for productivity while creating balance.

How to plan your day

Much advice about time management is about creating a to-do list, reminding you what you want to do. However, it's more important to use a schedule, which tells you when you're going to do it.

  • Create "bookends" for each day. Consider your morning and evening routines, then "block" in time for your most important tasks. For example, a 2-hour writing-block every morning after breakfast.
  • Set aside time for your most important projects. The object is to be purposeful about what and when you're going to do something.
  • Schedule in breaks. A schedule has to be realistic. That means including time for breaks, food, exercise, social time, and other "non-school" tasks that keep you happy.
Be aware of how you’re spending your time

To build a better time management system, you need to know what you currently spend your time on. You need to know where you're losing time to the wrong things.

To track your time, spend a few days writing a "time log" to track how you spend your day.

Albert Einstein

“We act as though comfort and luxury were the chief requirements of life, when all that we need to make us happy ..."

Albert Einstein
The Dip
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The Start before the Dip
In any goal that has to be accomplished, there is a Start. It usually gets overlooked, as it's always there. 
The Start is a much bigger problem since you can’t reach The Dip if you don’t get through The Start, and many more people fantasize about doing something than actually do it and give up.