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Avoid vague words
Always be specific about the action that needs to be taken. Vague words like "implement XXX" will create a trap because that alone might involve multiple steps.
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Don't include too many tasks
Always draw boundaries and keep the no. of things fewer and, if possible, in groups of 3.
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Avoid writing list in the morning
Write your to-do list the night before so that you get a good view about the day's layout and plan once you set out in the morning
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Summary of all the key ideas
This is a visual summary of the main tips provided in this article. If you like reading similar things with such visual summaries, you can find them at www.aakarsh.substack.com
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Avoid 'some day' (long term) items
The to do list needs to keep moving and give you a sense of accomplishment by end of the day. So keep only smaller and focussed tasks (not broad ideas). Keep a separate list of long-term ideas, for weekend reflections (if you can).
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All tasks are not equal
Have some nomenclature of prioritization. Either a number ranking or the famous urgent-important framework. But create an order out of the chaos, so that you can deal with it.
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Map list to calendar
Your actual task of doing things cannot happen in pockets or in isolation. Ultimately, you need to carve out time to do stuff. If you can carve out straight 3 hours to finish all 10-15 tasks - fine. But if you have only intermittent slots, then the best way is to map a set of 3-5 tasks for 1 hour...
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create a new list each day
Don't use the same list for each day; it might end up looking like a mess of mixed things (done, undone, unimportant, critical etc). Create a fresh list each day so that visually also, you get a feeling of starting with a clean slate. It can have tasks undone from previous day but writing them on...
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CURATED FROM
These Seven To-Do List Mistakes Could Be Derailing Your Productivity
fastcompany.com
8 ideas
·2.33K reads
CURATED BY
Curiosity. Growth. Books. Art. Music. Productivity. Creativity. Psychology.
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Vague Language
"Vague" and "ambiguous" originates from Latin words that mean "wandering."
A logical person avoids vague and ambiguous language. He doesn't use language that dances around ideas but uses precise vocabulary, so the listener knows exactly what he is talking about. I...
Not Being Specific
Be as specific as you can be, so that when you’re taking on a task on the fly, you can just get it done. For example, instead of writing “expense report” on your to-do list, write “enter receipts into spreadsheet.”
And skip the vague-sounding action words, such as “plan,” “...
6. Phrase Tasks Better
Re-write each task so they are sentences that begin with a verb and have a clear outcome. Not offering detailed instructions or using vague words makes the task seem daunting and unapproachable.
For bigger tasks that can’t be turned into a specific action, it needs ...
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