These Seven To-Do List Mistakes Could Be Derailing Your Productivity - Deepstash
These Seven To-Do List Mistakes Could Be Derailing Your Productivity

These Seven To-Do List Mistakes Could Be Derailing Your Productivity

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Avoid writing list in the morning

Write your to-do list the night before so that you get a good view about the day's layout and plan once you set out in the morning

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Don't include too many tasks

Always draw boundaries and keep the no. of things fewer and, if possible, in groups of 3.

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Avoid 'some day' (long term) items

The to do list needs to keep moving and give you a sense of accomplishment by end of the day. So keep only smaller and focussed tasks (not broad ideas). Keep a separate list of long-term ideas, for weekend reflections (if you can).

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All tasks are not equal

Have some nomenclature of prioritization. Either a number ranking or the famous urgent-important framework. But create an order out of the chaos, so that you can deal with it.

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Avoid vague words

Always be specific about the action that needs to be taken. Vague words like "implement XXX" will create a trap because that alone might involve multiple steps. 

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create a new list each day

Don't use the same list for each day; it might end up looking like a mess of mixed things (done, undone, unimportant, critical etc). Create a fresh list each day so that visually also, you get a feeling of starting with a clean slate. It can have tasks undone from previous day but writing them on top will force you to knock them off first.

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Map list to calendar

Your actual task of doing things cannot happen in pockets or in isolation. Ultimately, you need to carve out time to do stuff. If you can carve out straight 3 hours to finish all 10-15 tasks - fine. But if you have only intermittent slots, then the best way is to map a set of 3-5 tasks for 1 hour and then attend to other stuff/meetings and deal with another set of 3-5 tasks in another hour. This is possible only when you tightly map tasks to your calendar.

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Summary of all the key ideas

Summary of all the key ideas

This is a visual summary of the main tips provided in this article. If you like reading similar things with such visual summaries, you can find them at www.aakarsh.substack.com

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aakarsh

Curiosity. Growth. Books. Art. Music. Productivity. Creativity. Psychology.

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