... what needs to be done.Now question the ideas/ Information -- Is it actionable?If Yes -Can it be done in 2 minutes or less? - yes - just do it now! If No - Put it in Next Action List.If No -<ul><li>Discard it.</li><li>Keep it as a reference.</li></ul>

#2 Clarify

... in the right activity.Engage in the work keeping the following things in mind -<ol><li>Context: Is that task is capable of doing in this environment?</li><li>Time availability: Is there enough time to do this task?</li><li>Energy availability: As the day progresses your energy and focus diminises. So is there enough energy left to do that task?</li><li>Priority: Which task needs to be done now?</li></ol>

#5 Engage

... and prioritize your work.<ul><li>Daily Review: Prioritise your tasks from the next action list and put it in your calendar. Use reference and other lists as needed.</li><li>Weekly Review: First empty your inbox. Then review your calendar and update your next action list, calendar, and possibly someday maybe list.</li></ul>Try to stick with the weekly review routine for this you can give yourself some rewards for that.

#4 Reflect

The threefold model for evaluating daily work -<ol><li>Defining Your work</li><li>Doing predefined work</li><li>Doing work as it showing up</li></ol>The first two are the basics of GTD but "sometimes things come up that just can't wait" for those we just need to use our experience to take that.

Evaluating Daily Work

"Your mind is for having Ideas not (for) holding them."

... everything that has your attention.For this, you can use<ol><li>Paper-tray: Where you will keep all the new information documents (hard copy).</li><li>Personal NoteBook: This is for your own personal ideas which you can write it down.</li><li>Note-taking app: You also can use any note-taking app like - google keep, EverNote, notion, OneNote, etc.</li></ol>Just keep a note of everything that may be important for you later on. Don't just keep it in your mind.

#1 Capture

"It does not take much strength to do things but it requires a great of strength to decide what to do."

... information so that you can find it later.<ol><li>Next Action List: Two ways - Delegate it (someone may be better for this task) or Defer it (Do it later).</li><li>Project List: For all similar types of tasks create a project list.</li><li>Calendar: Put the time-specific urgent tasks.</li><li>Waiting For list: Like something you are waiting for (like - for a medical report or someone's reply)</li><li>Someday Maybe List: These things you want to do if you have some time (like - reading books etc.)</li><li>Reference material & Project Support material: keep it organized.</li></ol>

#3 Organise

"The reason most organizing systems haven't work for most people is that they haven't yet transformed all the stuff they're trying to organize. As long as it's stuff it's not controllable"

From '7 habits of Highly effective people' -<ol><li>Important & Urgent- Crisis Management</li><li>Important & Non-urgent - High leverage activities.</li><li>Not-Important & Urgent: Interuptions</li><li>Not-Important & Not-Urgent: Time wasters.</li></ol>We should always try to shorten the time of the 1st quadrant and use more time in the 2nd quadrant activities.

Moving to Quadrant - II

"Ultimately and always you must trust your intuition. There are many things you can do, however, that can enhance that trust."

"Capability and willingness to instantly make a checklist, accessible and used when needed, is a core component of high-performance self-management."

Time management tips & strategies to stop wasting time.

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Productivity

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Time Management

How To Stop Wasting Time

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Books

In today's world, yesterday's methods just don't work. In Getting Things Done, veteran coach and management consultant David Allen shares the breakthrough methods for stress-free performance that he has introduced to tens of thousands of people across the country. Allen's premise is simple: our productivity is directly proportional to our ability to relax. Only when our minds are clear and our thoughts are organized can we achieve effective productivity and unleash our creative potential. In Getting Things Done Allen shows how to: Apply the &quot;do it, delegate it, defer it, drop it&quot; rule to get your in-box to empty Reassess goals and stay focused in changing situations Plan projects as well as get them unstuck Overcome feelings of confusion, anxiety, and being overwhelmed Feel fine about what you're not doing From core principles to proven tricks, Getting Things Done can transform the way you work, showing you how to pick up the pace without wearing yourself down.

David Allen is an accomplished writer whose work has resonated with readers around the world. David Allen has published several books that explore a range of topics, from fiction to nonfiction, and has received critical acclaim for the ability to weave compelling narratives. David Allen's writing style is known for its depth and authenticity, and has earned quite a loyal following of readers.

DAVID ALLEN

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DAVID ALLEN

Simplify

2.Capture the habit.