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How To Stop Wasting Time

Learn more about personaldevelopment with this collection

Creating a productive schedule

Avoiding procrastination

Prioritizing tasks effectively

How To Stop Wasting Time

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Take breaks

Take breaks

As important as the time you spend being productive, are the minutes you save to rest. Taking breaks is a proven way to restart your mind so you can get back to work refreshed. Your body will also thank you for the opportunity to move around, preventing muscular tension and its damaging consequences.

The usual recommendation is stopping for 15 minutes every hour, and never skipping lunch. But it’s also essential to pre-schedule your time off, so it’s set at regular intervals .

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 Plan ahead

Plan ahead

Once you become more confident in your ability to multitask, start planning your day ahead . You will then realize the following about most of your tasks:

  • They repeat at regular intervals
  • Some require more concentration than others
  • Many of them relate to each other
  • ...

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Distinguish urgent from important

Distinguish urgent from important

A flawless to-do list is one of the keys to good multitasking. And the secret behind it is a thorough understanding of the differences between urgent (tight deadlines) and important (long-term sustainability) matters.

For instance, try applying the

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Accept your limits

Accept your limits

To better manage task organization, be aware of your limits. Your day has 24 hours. Your resources are what they are. Above all, you have your own personality to respect. In other words, before deciding how to multitask, you need to draw a realistic picture of the scenario.

Of course, you ...

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Keep your coffee addiction in check

Keep your coffee addiction in check

However, while caffeine isn’t the villain many people used to think, drinking it too often can have a negative impact on multitasking skills.

An excessive amount of caffeine can raise your blood pressure, cause insomnia, and increase irritability. Its withdrawal effects can also lead to sev...

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Avoid distractions

Avoid distractions

The problem is that too much external stimulation can become an issue, even if it comes from your duties. Nevertheless, not all distractions are bad. For instance, music helps some people to work better.

To find a happy medium, do a test:

  • List all interferences around you

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Use online tools to keep you on track

Use online tools to keep you on track

To make the tips above easier for you, consider adopting an online tool. If you need is a to-do list, there are many apps you can use free. However, as a project manager, you probably need a more powerful project management tool, something that allows you to have...

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Work on related tasks together

Work on related tasks together

Sometimes, you don’t have to switch assignments. You can work on more than one simultaneously if they are related.

For example:

  • Hold a meeting to discuss several topics
  • Prepare a single presentation to apply for a loan that will fund more than one project

It w...

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Keep your brain sharp

Keep your brain sharp

Among the techniques under investigation, game playing is one of the most popular because of its several concurring tasks, such as clicking on buttons, listening to instructions, and reacting to automated responses.

If you want to stay offline, other suggestions are sports activities, danci...

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Start improving your multitasking skills now

Start improving your multitasking skills now

Efficient multitasking can be easily achieved if you understand its true meaning. You will be able to deal with more than one project as long as you aren’t trying to complete tasks at the same time. 

Finally, don’t put too much pressure on yourself. Like any other skill, multitasking is som...

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Learn to concentrate

Learn to concentrate

Concentration is fundamental to multitasking. Here are some suggestions on how to accomplish it:

  • Work on your willpower: Procrastination can make you waste time between projects. Make sure you know the i...

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Work in blocks of time

Work in blocks of time

Adopt the Pomodoro Technique. It suggests that you work in 25-minute blocks, then take a short break after each block, followed by a longer break after every 4 blocks. However, this might not work for you if it forces you to stop...

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Learn to supervise

Learn to supervise

Delegating is at the core of task organization. It allows you to assign to yourself the tasks matching your skill set, optimizing your time and increasing performance. But it also has a negative side. Your team will be reaching out to you, interrupting to seek approval.

If the demand is int...

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Take lots of breaks

Take lots of breaks

It’s easy to forget about what’s best for your brain when you’re battling a deadline. 

You might think pushing through is what you need to do, but a 2011 University of Illinois study found foc...

Be more productive with Pomodoro

  • Decide on a task you would be working on, typically in a 25-minute window
  • Take a 3- 5 minutes break post that
  • Hit another session of Pomodoro, repeat until 4 Pomodoro
  • Take a longer Break 15–30 minutes
  • Repeat

When we set up a small goal like 25 minu...

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