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Set up a simple filing system to help manage your mail: You could use broad categories titled "Action Items," "Waiting," "Reference," and "Archives." If you're able to stay on top of your folders – particularly "Action" and "Waiting" folders – you could use them as an informal To-Do List f...
One of the best things that you can do, to limit the amount of email you need to process, is to encourage people to send you less.
If certain team members regularly send you long, drawn-out emails, let them know. Tell them gently but firmly that because of the demand on your time, you'd app...
These are internal notifications, emails from the corporate office or from team members who want to keep us "in the loop."
If you see your name in the "cc" field instead of the "To" field, chances are it's an FYI email. Consider filing it in a "To Read" folder, and tackle it when you ha...
... during the day can be an effective way to keep your inbox at manageable levels.
However, the constant interruption and distraction that comes from it can dramatically lower your productivity, and disrupt your ability to enter a state of flow when working on high value ...
Check email only at set points during the day.
Most email programs, such as Outlook and Gmail, allow you to establish "Rules" that sort email into a particular folder as soon as it comes in.
If you regularly receive email such as newsletters, blogs and article feeds, you could re-route these to another email address, or use rules, so that they're instantly delivered to a particular folder.
This will help keep your primary inbox clear, and they'll be in one pla...
"A good plan violently executed now is better than a perfect plan executed next week." - Patton
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All your emails fit into one of the following 6 categories:
There is no rule stating that every email reply must be sent immediately after being written unless it's urgent. Many email programs support a delayed delivery system where you can schedule when your reply or email will be sent.
If you're fond of clearing out emails o...
The “two-minute rule” has two parts.
First, if something takes less than two minutes, do it now. Next, start building new habits for two minutes at a time. The rule for this is: When you start a new habit, it should take less than two minutes to do. The idea is to ...
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