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While organizing your calendar is something we all know that we should do, it’s usually a task that end-up brushing off. As a result, we end-up having days filled with overlapping meetings and to-do-lists that don’t get completed.
In other words, keeping your calendar organized allows for having more smooth and productive days
But, where do you start?
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1. Think before you act.
ake a couple of minutes every night to plan your daily schedule for the next day. This way you can review your meetings and appointments, determine which tasks should be top priorities, and actually put them into your calendar.
It doesn’t sound like much, but it ensures that your most important chores and events are accounted for so that they won’t fall through the cracks, More importantly, it makes sure that your calendar remains organized and manageable.
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2. Start your day bright and early.
If you want to stay ahead of your calendar, then start your day bright and early. This way you can start get a jumpstart on your day since you’re accomplishing some of your most important tasks before anyone else is up.
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3. Break your day into blocks.
Instead of multi-tasking, start devoting a block of time to a single activity. This way you’re giving that task your full attention and are able to complete it before moving-on to something else.
For example, you could block-out nine a.m. to noon for work. During this block of time you do nothing else except work. If you have emails or calls to return, then block out a time for that task. Also, blocking out time for lunch will help you prevent yourself from scheduling anything during this time you need to recharge.
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4. Address conflicts immediately.
Sometimes conflicts arise — no matter how organized you are. That’s just life. The difference between remaining organized and living in chaos is by not addressing those conflicts immediately.
So if you notice that you overlapped meetings when reviewing your calendar in the morning, ask the members of the second party if you can push the meeting back 30 –minutes.
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