23 Time Management Techniques of Insanely Busy People - Deepstash
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  • Transfer money to your savings account every time you receive a paycheck
  • Choose all your outfits for your week on Sunday and hang them in the closet in order
  • S...

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23 Time Management Techniques of Insanely Busy People

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Switching between tasks can have damaging costs to our work and productivity.

Develop the habit of single-tasking by forcing your brain to concentrate on one task and one task only. Pu...

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Brian Tracy

Time management is not a peripheral activity or skill. It is the core skill upon which everything else in life depends.” 

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Work Around Your Energy Levels

Productivity is directly related to your energy level.

Find your most productive hours — the time of your peak energy — and schedule Deep Work for those periods. Do low-value and low-e...

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Plan Your Day the Night Before

Before going to bed, spend 5 minutes writing your to-do list for the next day. These tasks should help you move towards your professional and personal goals.

You’ll be better prepared ...

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Start the Day with Critical Work

A golden time management technique: Find your most important task (MIT) for the day and tackle it first. 

Your MIT should be the one thing that creates the most impact on your w...

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  1. Write down all your tasks.
  2. Identify what’s urgent and what’s important. After each task, mark them with “U” for Urgent and “I” for Important. 
  3. Assess value...

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Delegate or Outsource Tasks
  • Find to the right person: he should have all the necessary skills and is capable of doing the job
  • Provide clear instructions: write down the tasks in a step-by-step manua...

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Automate Repetitive Tasks

Putting some of your daily tasks on autopilot is key to working smarter.

  • Create canned responses for emails you keep writing over and over again
  • Set reminders in yo...

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Set deadlines even when you don’t need to. Schedule less time to complete tasks and force your brain to focus.

Parkinson’s law states: “work expands so as to fill the time available...

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  • Turn off all notifications on your phone, computer, and tablet
  • Leave your phone in odd places that prevent you from immediately finding it
  • Work with headphones...

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Invest your focus on big decisions and make quick calls on medium and small decisions.

Small decisions impact you for a day, such as what to wear or where to eat. Medium impact your li...

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Track Your Time

Track your time to have real data on your work and uncover insights on how you can improve your productivity.

After a couple of weeks, you’ll start noticing patterns and knowing where and how...

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  1. If it can be done in two minutes, just do it. Don’t add it to your to-do list, put it aside for later, or delegate to someone else. Just do it.
  2. If it takes more than two minu...

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Say No More Often Than Yes

Say “no” by default to anything that doesn’t contribute to your top 5 career goals.

Your time is a limited resource and you can’t let people set your agenda in life.

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Use “Gap Time” Effectively:
  • Learn a new skill, either for your professional or personal life
  • Read books or articles you saved to for later
  • Organize your computer, folders, calendar or wor...

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The 80 20 rule states that “80% of the output or results will come from 20% of the input or action”. In other words, the little things are the ones that account for the majority of the re...

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Break Down Big Tasks

Break down big tasks into smaller ones to avoid procrastinating and help you stay on track to achieve your final goal.

Never put a huge project down as just one to-do on your list. Ins...

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Work From the Calendar

Schedule tasks, working from your calendar instead of the to-do list. When an event is consistently scheduled on your calendar, it’s much more likely to transform into an unconscious habi...

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Take Fewer  Meetings
  • Do not schedule more time than needed. Most of the times 20 minutes is the sweet spot.
  • Keep the number of participants small.
  • Send everyone an agenda and m...

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Aiming for perfection is a surefire way to delay or never complete a project. Choose to chase “good enough” instead.

It’s easy to be caught up in an endless cycle of trying to do every...

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Create a To-Don’t list with all the habits you want to remove from your life. For example:

  • Do not email first thing in the morning or last thing at night
  • No morning meetin...

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Batch Similar Tasks

The main idea behind this time management technique is to collect up a group of similar activities and do them all in one swoop. 

You can work efficiently on multiple tasks without los...

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Take Time Off to Recharge

Schedule breaks throughout your day to help you recharge and take regular vacations throughout the year. Rest is the best medicine for sustainable long-term productivity.

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