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Email Habits: How to Use Psychology to Regain Control

https://www.nirandfar.com/emailhabits/

nirandfar.com

Email Habits: How to Use Psychology to Regain Control
I admit, I have a problem with email. I check it too frequently. Here’s how I’m curbing my compulsive emailing using the psychology of habits.

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Hooked To Technology

Hooked To Technology
  • Most of us check email too often, almost like a compulsive disorder. Just like any habit, there are internal cues, triggers and impulses that make us behave in a certain way with no conscious thought.
  • We are using technology as a suppressant to our inner restlessness.
  • Any uncertainty, uncomfortable emotion or situation can act as internal triggers, pushing us towards the bouquet of digital distractions.

A simple acknowledgement of the trigger sensation in our minds can be the first step to be aware and in control of the internal triggers.

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Bury The Triggers That Hijack Your Attention

Put your mind at ease by burying all the triggers that hijack your attention and keep you away from concentrating on your work.

  1. The first thing is to turn off all the external triggers like your phone notifications, chimes, reminders or icons that rob us of our attention. For persistent apps, you can hide the icon in some folder.
  2. Use online tools like vacation responders and email filters.
  3. Use online calendars that let people schedule time for a meeting.

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Smartphones and Messaging

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The Four-Step Hook

... deployed by the messaging software and many other products is composed of:

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Understanding these four steps makes us see the hidden psychology behind a user's daily tech habits.

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“We are what we repeatedly do. Excellence then, is not an act, but a habit.” 

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“Motivation is what gets you started. Habit is what keeps you going.”

“Motivation is what gets you started. Habit is what keeps you going.”

Taking On Two Or More Habits At Once

No matter how much enthusiasm we have for the goals, taking on even just two habits at once is setting ourselves up for failure, because greatly increases the difficulty of sticking to it.

Pick only one habit to change and devote all of your energy to that, and once it’s on autopilot, move on to the next one.

Dealing with intrusive thoughts

While we can’t control the feelings and thoughts that pop into our heads, we can control what we do with them.

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The internal trigger

Look for the discomfort that comes before the distraction.

Focus on the internal trigger that precedes the unwanted behavior, like feeling anxious, having a craving, feeling restless, or thinking you are incompetent.

Write down the trigger

Write down the trigger, the time of day, what you were doing, and how you felt when you noticed the internal trigger that led to the distracting behavior.

The better we are at noticing the behavior, the better we’ll be at managing it over time.