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How to work at peak productivity-and know when to take a break
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Schedule Flow Time
A good general rule of thumb is blocking out one-to-two-hour chunks of time in your calendar for uninterrupted work.
You have to stay committed to getting into the rhythm. It’s critical to ignore any distractions or desires to stop working.
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Timeboxing
Timeboxing is allocating a pre-determined amount of time to finish a given activity. It encourages you to find more efficient ways to finish tasks.
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Know When To Disconnect
Recognize when you need to take a break and continue later on when you can be more effective. Signs that you need to take a break are:
- Struggling to focus continually.
- If you’re making a lot of little mistakes.
- When you’re feeling agitated or stressed.
- If your eyes are hurting.
- When you feel tired.
Regardless of how you’re feeling, you should take a quick break every 90 minutes or two hours.
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Know How To Disconnect
Completely detach from work to get refreshed and return to work at peak performance.
Some activities that tend to be beneficial include exercising, stretching and healthy snacking.
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An Unbalanced Life
We live in a culture where work demands our complete allegiance. At the same time, it can be extremely enriching. You feel challenged by your work, you're attached to it, you're learning new things...
Redefine Success
Reconsider how you define success. Workaholics are always aiming to get ahead. But you also need to draw a boundary line that shows respect for your family life, and your physical and spiritual well-being.
Refocus Your Attention
After you have redefined success, consider how you want to invest your time and energy.
There will always be more work to be done, but make a choice to spend your time elsewhere: with family, friends, or in your community. And when you spend time with your family or friends, do so with undivided attention.
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There are no productivity hacks
Habits and work systems can produce the best return on your time.
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Unimportant tasks are really just distractions
Urgent but unimportant tasks = distractions.
Urgent tasks put us into constant “reply mode.” Important work is related to planned tasks that move us closer to our goals.
Interruptions break your flow
Anytime you are pulled away from your tasks, it takes time to readjust to them when you jump back in (sometimes it can take up to 25 minutes).
Interruptions (notifications, loud noises, social media, checking email etc.) harm your concentration.
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Key Ideas
Productivity Shame
Work is never finished, and we are unable to disconnect from it, causing us to experience productivity shame, impacting our happiness and creativity.
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The Busyness Paradox: Addicted To Being Busy
- Personal productivity is not about all-round efficiency, and it is wrong to think about your input as that of a machine in a factory unit.
- This is further complicated by our mistaken assumption that being in demand means that we are doing a splendid job.
- We blur our all boundaries between our work and personal life and every minute of the day is to be kept busy as we rush to attend every meeting, cross out every task from the to-do list or to answer every email that we get.
Completion Bias
Our brain starts to favour small tasks that give a false impression of productivity (woohoo! I just sent out fifty emails!) while we neglect the large, complex but meaningful tasks.
This is known as the completion bias.