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It means deciding not to do things you'd really like to do. It also means deciding what's the most important task even when everything on your list feels crucial.
But if you can prioritize until you have only one thing to focus on right now, you can't help but get to work.
To-dos arrive from a variety of sources. Your boss sends you an email, you get a Slack message from IT, a bill arrives in the mail, or a coworker asks for a favor in the hallway.
In order to prioritize your task list efficiently, you need a master to-do list that contains all of the tasks you need to prioritize and complete from all of those sources.
Go through your list, review each task, and decide what you want to do with it. You have 4 options:
Give them a seemingly impossible list of tasks and they will have them done and dusted faster than a speeding bullet. But in their haste, they can miss things and prioritize nonurgent tasks.
Strategy: For this type, ranking tasks according to urgency is a good call.
Very sociable and upbeat but with a tendency to procrastinate, they often boast about their nonexistent achievements giving the impression they are more productive than they really are.
Strategy: breaking tasks into tiny steps, scheduling their resolution and setting reminders works well. Email management according to urgency is also crucial considering how much time it usually consumes.
Thoughtful, cautious, methodical and quite independent in terms in carrying out tasks. They plan and prioritize well, but may be seen as overcautious, while others can be frustrated by their inertia. Their dedication to the job can also lead to an unwillingness to share the burden of work.
Strategy: Choose the most important things you need to focus on and those that only you can do, while delegating the rest according to staff skills.