<p>You may have found that at certain times in the day you have more energy to complete certain tasks. Or maybe you just feel more motivated to do it. </p><p>So pay attention to when those times are and manage the tasks you complete around your energy, not your time. </p>

Manage Your Energy Not Your Time

<p>If you have one important task you need to do the next day, try planning an outline for it. Think of all its separate components and take 10-15 minutes to get a well-planned outline. </p><p>This reduces the time you spend the next day thinking about how to approach it. </p>

Plan the Night Before

<p>Train yourself to try and implement something you do every time before you start work. That may be having a coffee, taking a shower, or meditating. </p><p>By doing this, you create a good habit in your brain. Allowing your brain to understand your pre-work routine as a cue to start preparing itself for work.</p>

Have a Pre-Game Routine

<img src="https://jamesclear.com/wp-content/uploads/2013/02/physics-productivity-first-law.jpg" alt="productivity" width="700" height="420" srcset="https://jamesclear.com/wp-content/uploads/2013/02/physics-productivity-first-law.jpg 700w, https://jamesclear.com/wp-content/uploads/2013/02/physics-productivity-first-law-140x84.jpg 140w"><h2>What is Productivity?</h2><p>Let’s define productivity. Productivity is a measure of efficiency of a person completing a task.&nbsp;We often assume that productivity means getting more things done each day. Wrong. Productivity is getting important things done consistently. And no matter what you are working on, there are only a few things that are truly important.</p><p>Being productive is about maintaining a steady, average speed on a few things, not maximum speed on everything.</p><h2>My Top Productivity Strategies</h2><UL><LI><a href="https://jamesclear.com/eisenhower-box" dir="ltr">Eliminate Time Wasting Activities by Using the Eisenhower Box</a>: This simple decision matrix will help you&nbsp;take action, organize tasks, and get more done. The great thing about this matrix is that it can be used for broad productivity plans (“How should I spend my time each week?”) and for smaller, daily plans (“What should I do today?”).</LI><LI><a href="https://jamesclear.com/buffett-focus" dir="ltr">Warren Buffett’s “2 List” Strategy: How to Maximize Your Focus and Master Your Priorities</a>: This method comes from the famous investor Warren Buffett and uses a simple 3-step productivity strategy to help you determine your priorities and actions. You may find this method useful for making decisions and getting yourself to commit to doing one thing right away.</LI><LI><a href="https://jamesclear.com/ivy-lee" dir="ltr">The Ivy Lee Method: The Daily Routine Experts Recommend for Peak Productivity</a>: This productivity strategy is straightforward: Do the most important thing first each day.&nbsp;The Ivy Lee Method&nbsp;is a dead simple way to implement this strategy.</LI><LI><a href="https://jamesclear.com/anthony-trollope" dir="ltr">The 15-Minute Routine Anthony Trollope Used to Write 40+ Books</a>: There is one common problem with the approach of ranking your priorities and doing the most important thing first, though. After ranking your priorities for the day, if the number one task is a really big project then it can leave you feeling frustrated because it takes a long time to finish. Writer Anthony Trollope, however, developed a solution to this common problem.</LI></UL><h2>More Productivity Ideas</h2><p>Most productivity strategies focus on short-term efficiency: how to manage your to-do list effectively, how to get more done each morning, how to shorten your weekly meetings, and so on. These are all reasonable ideas.</p><p>We often fail to realize, however, that there are certain strategic choices&nbsp;we need to make if we want to maximize our productivity for the long-term. In these articles below, I break down some ideas about long-term productivity.</p><p>Looking for more articles about productivity? I have a full list at the bottom of this page.</p><h2>Simple Ways to Be More Productive Every Day</h2><h2>Step 1:&nbsp;Manage your energy, not your time.</h2><p>If you take a moment to think about it, you’ll probably realize that you are better at doing certain tasks at certain times.&nbsp;What type of energy do you have in the morning? Afternoon? Evening?&nbsp;Determine what tasks each energy level and time of day are best suited for.</p><h2>Step 2:&nbsp;Prepare the night before.</h2><p>If you only do one thing each day then spend a few minutes each night organizing your to–do list for tomorrow. When I do it right, I’ll outline the article I’m going to write the next day and develop a short list of the most important items for me to accomplish. It takes 10 minutes that night and saves 3 hours the next day.</p><h2>Step 3:&nbsp;Don’t open email until noon.</h2><p>Sounds simple. Nobody does it. It took me awhile to get over the urge to open my inbox, but eventually I realized that everything can wait a few hours. Nobody is going to email you about a true emergency (a death in the family, etc.), so leave your email alone for the first few hours of each day. Use the morning to do what’s important rather than responding to what is “urgent.”</p><h2>Step 4:&nbsp;Turn your phone off and leave it in another room.</h2><p>Or on your colleague’s desk. Or at the very least, put it somewhere that is out of sight. This eliminates the urge to check text messages, Facebook, Twitter, and so on. This simple strategy eliminates the likelihood of slipping into half–work where you waste time dividing your attention among meaningless tasks.</p><h2>Step 5:&nbsp;Work in a cool place.</h2><p>Have you ever noticed how you feel groggy and sluggish in a hot room? Turning the temperature down or moving to a cooler place is an easy way to focus your mind and body. (Hat tip to Michael Hyatt for this one.)</p><h2>Step 6:&nbsp;Sit up or stand up.</h2><p>When you sit hunched over, your chest is in a collapsed position and your diaphragm is pressing against the bottom of your lungs, which hinders your ability to breathe easily and deeply. Sit up straight or stand up and you’ll find that you can breathe easier and more fully. As a result, your brain will get more oxygen and you’ll be able to concentrate better.</p><h2>Step 7:&nbsp;Develop a “pre–game routine” to start your day.</h2><p>My morning routine starts by pouring a cold glass of water. Some people kick off their day with ten minutes of meditation. Similarly, you should have a sequence that starts your morning ritual. This tiny routine signals to your brain that it’s time to get into work mode or exercise mode or whatever mode you need to be in to accomplish your task. Additionally, a pre–game routine helps you overcome a lack of motivation and get things done even when you don’t feel like it.</p><h2>Best Productivity Books</h2><UL><LI><a href="https://jamesclear.com/book/the-one-thing" dir="ltr">The ONE Thing</a>&nbsp;by Gary Keller and Jay Papasan</LI><LI><a href="https://jamesclear.com/book/getting-things-done" dir="ltr">Getting Things Done</a>&nbsp;by David Allen</LI><LI><a href="https://jamesclear.com/book/essentialism" dir="ltr">Essentialism</a>&nbsp;by Greg McKeown</LI></UL><h2>All Productivity Articles</h2><p dir="ltr">This is a complete list of articles I have written on productivity. Enjoy!<br dir="ltr">
</p>

Read this short guide to learn my top productivity strategies, including smart ways to maintain productivity day-in and day-out.

productivity

Productivity

<p>Let’s define productivity. Productivity is a measure of efficiency of a person completing a task. We often assume that productivity means getting more things done each day. Wrong. Productivity is getting important things done consistently. And no matter what you are working on, there are only a few things that are truly important. </p>

<p>Being productive is about maintaining a steady, average speed on a few things, not maximum speed on everything. </p>

<ul><li><a dir="ltr" href="https://jamesclear.com/eisenhower-box">Eliminate Time Wasting Activities by Using the Eisenhower Box </a>: This simple decision matrix will help you take action, organize tasks, and get more done. The great thing about this matrix is that it can be used for broad productivity plans (“How should I spend my time each week?”) and for smaller, daily plans (“What should I do today?”). </li><li><a dir="ltr" href="https://jamesclear.com/buffett-focus">Warren Buffett’s “2 List” Strategy: How to Maximize Your Focus and Master Your Priorities </a>: This method comes from the famous investor Warren Buffett and uses a simple 3-step productivity strategy to help you determine your priorities and actions. You may find this method useful for making decisions and getting yourself to commit to doing one thing right away. </li><li><a dir="ltr" href="https://jamesclear.com/ivy-lee">The Ivy Lee Method: The Daily Routine Experts Recommend for Peak Productivity </a>: This productivity strategy is straightforward: Do the most important thing first each day. The Ivy Lee Method is a dead simple way to implement this strategy. </li><li><a dir="ltr" href="https://jamesclear.com/anthony-trollope">The 15-Minute Routine Anthony Trollope Used to Write 40+ Books </a>: There is one common problem with the approach of ranking your priorities and doing the most important thing first, though. After ranking your priorities for the day, if the number one task is a really big project then it can leave you feeling frustrated because it takes a long time to finish. Writer Anthony Trollope, however, developed a solution to this common problem. </li> </ul>

<p>Most productivity strategies focus on short-term efficiency: how to manage your to-do list effectively, how to get more done each morning, how to shorten your weekly meetings, and so on. These are all reasonable ideas. </p>

<p>We often fail to realize, however, that there are certain strategic choices we need to make if we want to maximize our productivity for the long-term. In these articles below, I break down some ideas about long-term productivity. </p>

<p>Looking for more articles about productivity? I have a full list at the bottom of this page. </p>

Simple Ways to Be More Productive Every Day

Step 1: Manage your energy, not your time.

<p>If you take a moment to think about it, you’ll probably realize that you are better at doing certain tasks at certain times. What type of energy do you have in the morning? Afternoon? Evening? Determine what tasks each energy level and time of day are best suited for. </p>

<p>If you only do one thing each day then spend a few minutes each night organizing your to–do list for tomorrow. When I do it right, I’ll outline the article I’m going to write the next day and develop a short list of the most important items for me to accomplish. It takes 10 minutes that night and saves 3 hours the next day. </p>

<p>Sounds simple. Nobody does it. It took me awhile to get over the urge to open my inbox, but eventually I realized that everything can wait a few hours. Nobody is going to email you about a true emergency (a death in the family, etc.), so leave your email alone for the first few hours of each day. Use the morning to do what’s important rather than responding to what is “urgent.” </p>

Step 4: Turn your phone off and leave it in another room.

<p>Or on your colleague’s desk. Or at the very least, put it somewhere that is out of sight. This eliminates the urge to check text messages, Facebook, Twitter, and so on. This simple strategy eliminates the likelihood of slipping into half–work where you waste time dividing your attention among meaningless tasks. </p>

<p>Have you ever noticed how you feel groggy and sluggish in a hot room? Turning the temperature down or moving to a cooler place is an easy way to focus your mind and body. (Hat tip to Michael Hyatt for this one.) </p>

<p>When you sit hunched over, your chest is in a collapsed position and your diaphragm is pressing against the bottom of your lungs, which hinders your ability to breathe easily and deeply. Sit up straight or stand up and you’ll find that you can breathe easier and more fully. As a result, your brain will get more oxygen and you’ll be able to concentrate better. </p>

Step 7: Develop a “pre–game routine” to start your day.

<p>My morning routine starts by pouring a cold glass of water. Some people kick off their day with ten minutes of meditation. Similarly, you should have a sequence that starts your morning ritual. This tiny routine signals to your brain that it’s time to get into work mode or exercise mode or whatever mode you need to be in to accomplish your task. Additionally, a pre–game routine helps you overcome a lack of motivation and get things done even when you don’t feel like it. </p>

<ul><li><a dir="ltr" href="https://jamesclear.com/book/the-one-thing">The ONE Thing </a> by Gary Keller and Jay Papasan </li><li><a dir="ltr" href="https://jamesclear.com/book/getting-things-done">Getting Things Done </a> by David Allen </li><li><a dir="ltr" href="https://jamesclear.com/book/essentialism">Essentialism </a> by Greg McKeown </li> </ul>

<p dir="ltr">This is a complete list of articles I have written on productivity. Enjoy!<br dir="ltr"/> </p>

The Productivity Guide: My Best Productivity and Time-Management Tips

Manage Your Energy Not Your Time

Plan the Night Before

Have a Pre-Game Routine

Tavian Jean-Pierre's ideas are part of this journey:

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