Learn more about timemanagement with this collection
Creating a productive schedule
Avoiding procrastination
Prioritizing tasks effectively
A schedule for sustained attention
It includes:
- Large chunks of focused “flow” time for more demanding projects.
- “Themed” days to reduce the need to recalibrate between different tasks.
- Advanced planning so you can prioritize meaningful work.
- Realistic time set aside for admin, communication, and meetings.
- Clear expectations for your teammates so they know when not to interrupt you.
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MORE IDEAS ON THIS
Switching between tasks
Most of us spend our days jumping between tasks and tools.
In fact, most people average only 3 minutes on any given task before switching to something else (and only 2 minutes on a digital tool before moving on).
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Sustained focus and rest
You can’t expect to focus non-stop on a project for days on end. But at the same time, you won’t see any real progress if you mindlessly jump from one task to another.
You need a work schedule that pairs periods of sustained focus with rest in a way that’s purposeful and powerful.
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Theme your days
... and use office hours to keep your focus throughout the week. One example is the Free, Focus, Buffer system popularized by business coach Dan Sullivan:
- Free days are completely separated from business activities.
- Focus days
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Maker and Manager schedules
Split your day between Maker and Manager time:
- Managers cut up their day into one-hour intervals (or less) and bounce between tasks.
- Makers need long stretches of uninterrupted time (usually at least half a day at a time).
To protect your focus, try...
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Use an A/B Schedule
... to reduce FOMO and productivity guilt. This will also help you to stay in the same mental space without worrying about what needs to be done:
- Go through your main tasks and divide them by either project, task, client, or topic.
- Divide those tasks into two categories based ...
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Effectively switching your work schedule
- Examine your current schedule (if you have one). Get real with where your time goes each day.
- Communicate with everyone about how your schedule is going to change and why it’s important.
- Experiment to find what works for you. There’s no one perfect sched...
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Task switching and focus
Taking on additional tasks simultaneously can destroy up to 80% of your productive time:
- Focusing on one task at a time = 100% of your productive time available.
- Juggling two tasks at a time = 40% of your productive time for each and 20% lost to context switching....
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Related collections
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Make the urgency bias work for you
- Break your big projects down into simple manageable steps and then set a short deadline for each.
- Switch from “task urgency” to “time urgency” , to choose what really deserves your attention.
- Don’t let urgent tasks control the first hour of your day. Set aside blocks of ...
Multitasking is a myth
Most people have little pockets of time throughout the day, between meetings and calls and emails, with 15 minutes here, and 30 minutes there. To perform at your best depends on simple time management hacks.
- Set aside one or two times a day to check and respond to all your messages and...
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