Learn more about timemanagement with this collection
Seeking support from others
Identifying the symptoms of burnout
Learning to say no
Make the urgency bias work for you
- Break your big projects down into simple manageable steps and then set a short deadline for each.
- Switch from “task urgency” to “time urgency” , to choose what really deserves your attention.
- Don’t let urgent tasks control the first hour of your day. Set aside blocks of time for emails and meetings so they don’t sneak into your focused time.
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MORE IDEAS ON THIS
Deep attention vs. hyper attention
- Deep attention means putting our focus on one task for a long period of time and putting aside other external interruptions.
- Hyper attention is turning our focus swiftly between different tasks, opting for diverse information streams, and looking ...
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Urgency puts us into reactive mode
The problem is that we’re continually bombarded with urgent work: emails, meetings, calls, and instead of being in control of our time and attention, we respond and act on someone else’s priorities.
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Urgent tasks will always come up
Instead of allowing them to take over your time, make a plan for how you’ll deal with them.
Begin by defining the tasks that demand 100% of your focus and the ones that can be dealt with while being interrupted. You want to give your most focused hours to your most important tasks.
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The urgency bias
We usually give priority to unimportant tasks when there is a sense of urgency around them.
We’re actually psychologically wired to put aside important tasks in favor of tasks that feel more urgent. But spending our time taking care of urgent tasks can leave us feeling exh...
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Why it’s hard to ignore urgent tasks
A few explanations as to why it’s so hard to reject urgent tasks:
- The completion bias. Our brains crave the reward we get from checking off small to-dos from our list.
- Tunnel vision: When we get overwhelmed by the things we have to do, we ch...
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A schedule for sustained attention
It includes:
- Large chunks of focused “flow” time for more demanding projects.
- “Themed” days to reduce the need to recalibrate between different tasks.
- Advanced planning so you can prioritize meaningful work.
- Realistic time set aside for admin, communication, and me...
Multitasking is a myth
Most people have little pockets of time throughout the day, between meetings and calls and emails, with 15 minutes here, and 30 minutes there. To perform at your best depends on simple time management hacks.
- Set aside one or two times a day to check and respond to all your messages and...
4. Make a plan
Next, write out everything you’ll need to do, and if you don’t know, Google it.
- Then, prioritize these steps and schedule time to do them.
- Break down the massive projects into smaller steps.
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