Prefacing your explanation with things like, “I don’t want to sound like I’m making excuses, but…” can send the wrong message.
Jump right in with the information that's relevant and important.
Chaos is the natural state of the universe. There are more ways things can go wrong than ways things can go right. But chaos is a potential threat and that’s why we like orderly and ordering things. Understand that there will always be problems in your life. Don’t expect to solve every problem or to always do the right thing. Simply do the best in your power , but don’t try so hard that you create more problems than solve.
This underscores the importance of starting on the right foot. If you upset the person you’re trying to help, they’ll wall themselves off. It's important to use empathy, but don’t get too friendly. Take a careful balance between making someone like you and asserting your authority.
There’s no harm in occasional multitasking, but constantly doing so limits your attention span, increases stress and makes it difficult for your brain to filter out irrelevant information. To make the most out of your time:Single-task as much as possible. List the things you need to accomplish that day. Start with what’s most important and make your way down the list, one task at a time.
You’re not offering anything constructive if all you do is point out problems. You can still direct attention to an issue, but make sure that you follow up with a helpful suggestion. You’re offering unrequested input . Before speaking up, ask yourself if this is something that really even requires your input or if your input is properly qualified for the situation. You’re starting all wrong if you open with “No offense, but…” “Don’t take this the wrong way, but…” “This might sound really mean, but…” These introductions function as an advanced warning for rude or overly personal words to come. You’re too aggressive on how you deliver your message. To avoid it, maintain a happy and friendly tone with open body language. Also, choose words that clarify you are making suggestions—not demands, like using “might” or “could” instead of “should”.