Meeting Rules - Deepstash
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Meeting Rules

  • Meetings should be short and crisp with a specific purpose/agenda and should just be a reason to gather.
  • There should be someone in charge of the meeting.
  • Meeting notes should be collaborative, and with a set goal.

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A Deep Work Routine

Setting specific times for employees to get into the deep work zone and establish certain rules that promote pure creative work is a great motivator and productivity enhancer.

If employees work just an hour doing one task, without any interruption, they will understand the benefits a...

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Facilitate Deep Work

A few smart strategies that can be deployed:

  1. Installing pods for deep work while having common areas for collaborative work.
  2. Wearing headphones that are easily seen to signal that you are not to be disturbed.
  3. Turning your office into a library, followin...

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Collaborative Notes

Instead of the unstoppable email back and forth, using a collaborative tool or notion can lead to more productivity and fewer emails/notifications.

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Mails and Priorities 

Most email falls in the category of other people trying to get you to do something.

And ideally, we shouldn't be spending so much time per day catering to other people's work priorities.

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Shockingly Unproductive

  • Studies show that employees spend more than five hours per day reading and replying to emailsWhile it may seem like urgent work, email is not the best kind of work.
  • The open office culture in many big and small companies is not conducive to achieving the stat...

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Be Distraction-Free

If while working, we see an email or notification, it derails our focus even if we don't do anything about it.

An environment free of distractions, with no smartphone notifications, no ringing phones, no incoming email, facilitates deep work.

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Email is not Real Work

Real work, by definition, should be rare, valuable and cognitively demanding.

Email does not check any of these boxes, and is, therefore, a pseudo work.

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Time Blocks for Communication

Text-based communication should have time-blocks: like an hour, twice a day, where we check and respond accordingly. It shouldn't be a constant activity.

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"Take time for all things: great haste makes great waste. " ~ Benjamin Franklin

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Write Meeting Notes

  • After the end of the video or audio call, the virtual gathering may have to be documented as minutes of the meeting (MOM) or simply the meeting notes.
  • Pre-meeting Prep: Instead of just writing the agenda, it is a good idea to write the key objectives and add context to keep people up...

How to get the most out of 1:1s

How to get the most out of 1:1s

  • It is recommended that one-on-one meetings be scheduled every two weeks such that individualised communication is nurtured.
  • The employee should be in charge of preparing the specific content/agenda for each meeting. You can always add your own topics for each meeting as...

Everyone should know why they've gathered

Everyone should know why they've gathered

Set the agenda for the meeting. It can be summarized on a handout, written on a whiteboard, or discussed explicitly at the outset.

While it may seem obvious to set an agenda, many meetings start with no clear idea of the purpose.

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