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A few smart strategies that can be deployed:
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Real work, by definition, should be rare, valuable and cognitively demanding.
Email does not check any of these boxes, and is, therefore, a pseudo work.
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Instead of the unstoppable email back and forth, using a collaborative tool or notion can lead to more productivity and fewer emails/notifications.
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Setting specific times for employees to get into the deep work zone and establish certain rules that promote pure creative work is a great motivator and productivity enhancer.
If employees work just an hour doing one task, without any interruption, they will understand the benefits and will love to do more of the same.
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If while working, we see an email or notification, it derails our focus even if we don't do anything about it.
An environment free of distractions, with no smartphone notifications, no ringing phones, no incoming email, facilitates deep work.
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Most email falls in the category of other people trying to get you to do something.
And ideally, we shouldn't be spending so much time per day catering to other people's work priorities.
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Text-based communication should have time-blocks: like an hour, twice a day, where we check and respond accordingly. It shouldn't be a constant activity.
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The activity of focusing without distraction on a cognitively demanding task.
When you’re really locked into doing something hard with your mind… with zero distractions.
But half of those interruptions are self-interruptions. We check our phones every 12 minutes or 70 times per day.
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High-Quality Work Produced = (Time Spent) x (Intensity of Focus)
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Workers crave a sense of authentic connection with others and the best way to do that is by bringing people together in person. But it's not always a viable alternative.
One way to do that...
A co-located office develops its own personality through inside jokes, shared experiences, and a collaborative environment. A remote team needs to develop something similar.
Creating specific Slack channels based on interests and book clubs where the company funds the books are the easiest ways to do this for remote workers.