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How to transition to remote work in a hurry

Manager Expectations of Normalcy

Managers cannot expect high performance of remote workers in all the areas of evaluation in this sudden shift to remote working without training and preparation. 

It is a good idea to have regular checkpoints while working remotely so that managers can provide them with direction and guidance. Also, people working remotely have to be provided with some freedom and cannot be glued to their chairs all day. The results matter, not the number of hours.

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How to transition to remote work in a hurry

How to transition to remote work in a hurry

https://zapier.com/blog/transitioning-to-remote-work-in-a-hurry/

zapier.com

6

Key Ideas

Suddenly Working From Home

There is a sudden shift towards remote working in workspaces all across the world, with many people abruptly thrust towards it without warning.

Experts share a few tips on how to transition to remote working:

  • Mimic your office culture
  • Embrace social time
  • Default to transparency
  • Brainstorm differently
  • Don’t expect normalcy
  • Be flexible.

Mimic Your Office Culture

For many of us, the office becomes a fun place due to a sense of community, purpose and fun interactions that make up an office day. To try and mimic your office culture virtually:

  1. Set up Slack channels for water cooler conversation
  2. Schedule virtual movie days, when the same movie is streamed with the chat option on.
  3. Try to recreate virtual versions of what employees miss the most in office, like a coffee break, for instance.

Being Social While Remotely Working

Being social at office lubricates official conversations and the work itself. The more we spend time with colleagues having non-essential chatter, the easier our work becomes with them.

It helps to be creative and infuse fun into a virtual interaction. Any official conversation, like a manager meeting his subordinates in a one-on-one meeting, can start by asking about the person’s life (something unrelated to work), so that a connection is built.

Have Clear Goals And Transparency

Being transparent about what an employee and the managers are doing is crucial in a remote setup.

Daily check-ins remove any confusion on what everyone is working on and negates the need for unnecessary communication throughout the day. Managers need to make things clear at all times so that employees are not left in the dark, while not resorting to micromanaging.

Manager Expectations of Normalcy

Managers cannot expect high performance of remote workers in all the areas of evaluation in this sudden shift to remote working without training and preparation. 

It is a good idea to have regular checkpoints while working remotely so that managers can provide them with direction and guidance. Also, people working remotely have to be provided with some freedom and cannot be glued to their chairs all day. The results matter, not the number of hours.

Be Flexible

Managers need to be flexible and patient with their work-from-home approach due to the added pressure of closed daycare and schools, scarce resources, and high emotions of employees. 

They need to let workers decide the right time to work or the right days and provide them with the benefit of the doubt if they are unable to handle a task. We all need to be resilient in these tough circumstances and come up with creative solutions.

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Assembling the Team

... that's capable of executing in a remote setup:

  • Hire doers: they will get stuff done even if they are working from a secluded island.
  • Hire people you can trust....

Software/Tools

In a remote team, you'll need the right tools to make sure everyone stays on the same page and can continue to execute without a physical person standing next to them.

You likely will need a tool in certain categories like group chat and video conferencing to make remote successful.

Processes

Good processes let you get work done in the absence of all else. They provide structure and direction for getting things done.

A few examples from Zapier:

  • Weekly Hangouts;
  • Weekly One-on-Ones;
  • Bring the team together 2 times/year somewhere cool;
  • Automate anything that can be automated.

Personal Connection

A sense of connection and belonging are sentiments that are helpful for building “affective trust” – a form of trust based on emotional bond and interpersonal relatedness.

It vari...

Statistics On Remote Workers

  • Loneliness was reported as the biggest downside for 21% of remote employees, and one of the reasons that makes them more likely to quit.
  • Most remote managers say they’d be more inclined to stay if they had more friends at work.
  • Individuals who have 15 minutes to socialize with colleagues have a 20% increase in performance over their peers who don't.
  • Positive social relationships are correlated with better life expectancy.

Dynamic Icebreakers

If your icebreaker questions are intriguing, cheeky, humorous – the answers you receive will be, too.

Many remote teams will kick off their weekly meeting with an icebreaker question or insert it during their morning stand-up meeting. Even more popular is asking a series of icebreaker questions during the onboarding process when hiring someone.

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The shared context

For the whole idea of remote work to actually work, you have to develop a remote culture for your team.
And that means having a shared context: everyone plays by the same rules, you have to ...

Working from home misconceptions

Working from home does not mean you are a remote worker. For a lot of people “working from home” is synonymous with not really working, but instead sitting at home in comfy clothes and doing anything but working. Because no one is really watching you.

Rules for remote work

  • Assume remote, even if you have only 1 person that is not coming to the office. So make sure to share all the information from meetings in a written format.
  • Have a private, quiet, dedicated space for working in your home. Preferably with a door that closes.
  • Have the right digital equipment.
  • Over-communicate.
  • Make sure you get to actual meet your colleagues face to face.
  • Have a time overlap with your team.

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