Counterbalance your worst tendencies - Deepstash
Happiness At Work

Learn more about timemanagement with this collection

How to create a positive work environment

Techniques for cultivating gratitude and mindfulness at work

How to find purpose in your work

Happiness At Work

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Counterbalance your worst tendencies

Your productivity system should counterbalance your worst tendencies.

  • Fixed-schedule productivity corrects the tendency to work overtime constantly.
  • Maintaining deep work hours is used to keep you focused on meaningful work.
  • The most important task method works when you have a few difficult tasks that you need to prioritize.
  • The Quadrant systems focus on important over urgent tasks.
  • The Pomodoro system assumes you are procrastinating because the problem feels too big to get started. This system gets you to focus on the next chunk, not on the entire project.

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Measuring against your baseline

When you're evaluating a productivity system, the right measurement to make is to find out if you're getting more done than you did last week/month/year.

Don't compare yourself against a theoretical possibility. Instead, compare yourself against your own past results.

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Systems cannot give meaning

A system shapes your existing motivations. It cannot give you motivation.

Many failures of productivity are a deeper problem of meaning and mission in life. People that tend to succeed with productivity systems already have meaning.

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The productivity "feeling"

A good productivity system should be productive, not just feel productive. A good productivity system that is working effectively should not feel like anything. It should just be holding up your routine.

  • Feelings are not an absolute measurement. Relying on feeling pr...

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The purpose of using a system

There are only three different kinds of systems:

  1. The system of other people: You respond to the time pressures of other people.
  2. The system of feelings and moods: You might work a lot when you feel creative.
  3. A system of your ...

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Dealing with exceptions

Every system will create situations where it no longer makes sense to follow its guidelines. Then one should find a way of handling the exceptions without losing track of the original system.

  • Ask if the exception to the basic rules helps you to buffer against an unproductive tenden...

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Your system needs to fit your work

Any system is designed using a particular set of assumptions about your work. The assumptions need to fit your situation.

For instance, the weekly/daily goals system works well when you have a number of concrete tasks to complete. But if your tasks are open-ended or contain only one ta...

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Using a productivity system

Using a productivity system

The idea of a productivity system is to organize the stuff you need to do.

There are many systems out there. But you may have no idea which system to pick. You may start well, but the system you've chosen may begin to choke you because it doesn't fit quite right. Eventuall...

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"The best thing about the future is that it comes one day at a time." - Lincoln

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The 4 Kinds of Priorities

The Decision Matrix on how to approach tasks has 4 quadrants:

  • Quadrant 1: The Urgent Problems which are important.
  • Quadrant 2: Not Urgent but important tasks
  • Quadrant 3: Urgent but not really important
  • QuadrantΒ  4: Distractions and time-w...

Eisenhower Priority Matrix

The priority matrix allows you to look through your to-do list and categorize based on their urgency and importance.

  • Quadrant 1 - Urgent and important. This is anything due soon or overdue. See what can be automated or delegated.
  • Quadrant 2 - Not urgent and import...

Master Prioritization

  • Set deadlines to prioritize tasks with upcoming deadlines.
  • Focus on 20% of the tasks that bring 80% of results.Β 
  • Separate urgent from important. Urgent tasks require immediate action, whereas important tasks have more signifi...

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