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We usually give priority to unimportant tasks when there is a sense of urgency around them.
We’re actually psychologically wired to put aside important tasks in favor of tasks that feel more urgent. But spending our time taking care of urgent tasks can leave us feeling exhausted and unaccomplished.
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A few explanations as to why it’s so hard to reject urgent tasks:
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The problem is that we’re continually bombarded with urgent work: emails, meetings, calls, and instead of being in control of our time and attention, we respond and act on someone else’s priorities.
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Instead of allowing them to take over your time, make a plan for how you’ll deal with them.
Begin by defining the tasks that demand 100% of your focus and the ones that can be dealt with while being interrupted. You want to give your most focused hours to your most important tasks.
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Some mornings we feel motivated to create a to-do list, but that is often the exception. We need to get things done, even when we feel disengaged.
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Many of us start our mornings with dozens of things we need to get done, but later realize that we haven't crossed any of them off our lists. We did get stuff done, but none of the things we planned.
A balm against hectic days that pass without progress is to choose a single activity to prioritize and protect in your calendar. If you struggle to select your top priority, ask yourself, when you look back on your day, what do you want the highlight to be? That's your priority.
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Sometimes important tasks stare you right in the face, but you neglect them and respond to urgent but unimportant things.
Time, not money, is your most valuable asset. Invest your asset: