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How to Have Effective One on One Meetings

A recommended agenda

Most effective one on one meetings typically last about 30 minutes:

  • 10 minutes for the direct report from the employee;
  • 10 minutes for the manager’s remarks and messages, and;
  • 10 minutes for the employee and manager to draw a way forward.

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How to Have Effective One on One Meetings

How to Have Effective One on One Meetings

https://inside.6q.io/how-to-have-effective-one-on-one-meetings/

inside.6q.io

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Key Ideas

One on one meetings

...are held between a team leader and team member

They are conversations that usually last no longer than 10 to 30 minutes where they discuss what is going well and what needs to change. 

A recommended agenda

Most effective one on one meetings typically last about 30 minutes:

  • 10 minutes for the direct report from the employee;
  • 10 minutes for the manager’s remarks and messages, and;
  • 10 minutes for the employee and manager to draw a way forward.

Objectives of effective 1:1 meetings

  • find out about the employee’s current emotional state.
  • track the status of the employee’s performance and how their goals are coming along.
  • learn if there are any obstacles in the way to the employee’s goals.
  • discuss specific issues – either the employee’s, the manager’s, or both.
  • get honest value-added feedback from the employee.
  • provide an opportunity for the manager to coach the employee.
  • share formal and informal information about the team and company as a whole.

How to get the most out of 1:1s

  • It is recommended that one-on-one meetings be scheduled every two weeks such that individualised communication is nurtured.
  • The employee should be in charge of preparing the specific content/agenda for each meeting. You can always add your own topics for each meeting as the need arises.

The questions to ask in 1:1 meetings

Common topics to cover and their respective questions:
  • Work habits (productivity)
  • Teamwork (difficult and inspiring work relationships)
  • Happiness (general satisfaction with the work the employee is doing)
  • Short-term goals and long-term goals
  • Personal development (learning opportunities)
  • Manager improvement (relationship with the manager)

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