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One on one meetings
...are held between a team leader and team member.
They are conversations that usually last no longer than 10 to 30 minutes where they discuss what is going well and what needs to change.
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A recommended agenda
Most effective one on one meetings typically last about 30 minutes:
- 10 minutes for the direct report from the employee;
- 10 minutes for the manager’s remarks and messages, and;
- 10 minutes for the employee and manager to draw a way forward.
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Objectives of effective 1:1 meetings
- find out about the employee’s current emotional state.
- track the status of the employee’s performance and how their goals are coming along.
- learn if there are any obstacles in the way to the employee’s goals.
- discuss specific issues – either the employee’s, the manager’s, or both.
- get honest value-added feedback from the employee.
- provide an opportunity for the manager to coach the employee.
- share formal and informal information about the team and company as a whole.
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How to get the most out of 1:1s
- It is recommended that one-on-one meetings be scheduled every two weeks such that individualised communication is nurtured.
- The employee should be in charge of preparing the specific content/agenda for each meeting. You can always add your own topics for each meeting as the need arises.
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The questions to ask in 1:1 meetings
Common topics to cover and their respective questions:
- Work habits (productivity)
- Teamwork (difficult and inspiring work relationships)
- Happiness (general satisfaction with the work the employee is doing)
- Short-term goals and long-term goals
- Personal development (learning opportunities)
- Manager improvement (relationship with the manager)
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