How to Elevate Your Presence in a Virtual Meeting - Deepstash

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How to Elevate Your Presence in a Virtual Meeting

https://hbr.org/2020/04/how-to-elevate-your-presence-in-a-virtual-meeting

hbr.org

How to Elevate Your Presence in a Virtual Meeting
Executive Summary Communication tactics that work well among colleagues in a conference room may not translate seamlessly to a virtual meeting. Elevating both your point and your presence in a Zoom, Skype, or similar virtual meeting requires engaging in video conference-friendly tactics.

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Focus on your camera

Practice looking into your camera during video conferences when you speak, even for brief moments.
It's challenging to focus on your camera for an entire meeting, but know that you increase the impact of your points when you look deep into it.

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Maintain a strong voice

Strong voices convey authority, credibility, and confidence.
Using a loud voice will also keep you from mumbling and from speaking too quickly due to the amount of breath required.

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Frame yourself in the right way

Make sure you have time before the meeting to pick your location and put your head fully in frame.
In a video conference, your head and the top of your shoulders should dominate the screen. Also, be mindful of your background. Distracting elements will pull attention away from you.

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Be present

Be present

Resist the temptation to check your email or attend to other work, because you don’t want to be caught unprepared if asked a sudden question.
Close those other windows, turn your phone upside down, and remember that you’re on camera.

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Don’t become a distraction

Be very aware of the power you have over your virtual and physical environments:

  • Stay on mute every time you are not speaking and unmute yourself only when you do speak.
  • Turn off your camera when you’re doing something visually distracting.
  • If you work with your kids and have to sustain a presentation, try to have someone supervise them in another room. Truly important messages require not only your colleagues’ full attention but yours as well.

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Use the chat window

Use it as an opportunity to emphasize your ideas and prove that you’re fully present. A few examples: 

  • When you mention an article or shared document, link to it in the chat.
  • If you run the meeting, put a link to the agenda in the chat.

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