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Why Effective Email Necessary ?
Effective emails can help you reclaim a large portion of your workday, increase your productivity, and improve your chances of getting a reply.
The average worker spends 28 percent of their day reading and answering email, according to a 2012 study by New York City based management consulting firm. Keeping emails brief and to the point can help you reclaim some of this time.
Here are the best emails tips you should use while sending your emails .
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1. Your Email Should Answer Five Simple Questions
When you write an email, it should provide just enough information to answer these five questions: Who are you? What do you want? Why are you asking me? Why should I do what you're asking? What is the next step?
"This is all an intelligent person needs to know to make a decision"
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2. Cut out excessive details to get a response
Read your email over and take out any superfluous information before you hit send. People who feel a need to tell their life story probably believe their request is on shaky ground in the first place, says Kawasaki. But more information won't get the recipient to take action. "Long emails are either unread or, if they are read, they are unanswered,"
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3. Shorter emails will help you stay focused
Limiting yourself to five sentences forces you to think in a concise manner, helping you stay focused and save time. Shorter emails also allow the recipient to make a quick decision on what action to take, increasing the likelihood that you'll receive a reply.
If you want to encourage the recipient to reply in a similar fashion, web designer Mike Davidson created five.sentences, a website that explains the philosophy and includes text you can copy and paste into your email
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4. Watch Your Tone
The tone of an email is difficult to assess, but more often than not, the reader will assign a tone, even when one was not intended, so be careful not to craft the email with tone by watching the use of exclamation marks, using inflammatory words, etc.
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5. Avoid Quotes That Could Be Offensive To Others
More and more you see quotes at the bottom of emails. Some are benign inspirational quotes, such as “Be the best you can be every day,” these are fine" however, avoid quotes with religious meaning, quotes that could be viewed as excluding others, etc. could offend a co-worker, a client, or a vendor, which could result in the loss of productivity and business.
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CURATED BY
🙋Am a self taught Digital Creator , Editor 💻 from India 🇮🇳 , as well as a Technologist and a COD Gamer 🎮. Interested in learning📒 new things always for keeping up with the trend .
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