Set Up Communication Guidelines - Deepstash
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Set Up Communication Guidelines

It’s really important for remote leaders to set rules around how, when, and which communication tools to use when working in virtual teams. When to use Slack? Which situations call for an email? Under what circumstances should an ad-hoc meeting be scheduled? 

Set up project collaboration tools to track project updates. If a project would benefit from creative and energetic exchange of ideas, then schedule a call for clarity. Complement video calls with traditional emails for company-wide communication.

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Host Frequent 1:1 Meetings And Be Open To Feedback

1-on-1 meetings are a great opportunity for managers to talk candidly with their direct reports. They are also opportunities for managers to grow as leaders of a remote team, to reflect on their own mentoring skills, their ability to give feedback and listen to constructi...

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Make An Effort To Not Micromanage

Micromanagement can be a costly management style that can lead to low employee morale, high staff turnover, reduction of productivity, and overall dissatisfaction. 

Avoid constantly asking for status updates as this can come across as having a lack of trust in the team ...

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Finding Balance In Your Communication Frequency

Finding Balance In Your Communication Frequency

The only thing that has really helped to bridge the virtual gap between employees and managers is communication. However, both over-communicating and under-communicating — the extreme ends of optimal communication — come with their downsides. 

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Asynchronous and Synchronous communication.

  • Synchronous communication includes every form of communication that happens in real-time, and there’s an immediate response.
  • Asynchronous communication includes every form of communication that doesn’t happen in real-time, and responses can occur int...

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The distractions of daily communication

The distractions of daily communication

Handle email and communication to stay productive:

  • Be concise in every response to reduce the time spent on communication.
  • If a response has the potential to require a discussion, make it a phone call instead.
  • Schedule time for emails. Leaving the e...

Improving Engagement And Productivity

A few specific, research-backed steps that can be taken to improve the engagement and productivity of remote employees:

  • Establishing Structured Daily check-ins, by establishing a daily call or touchpoint.
  • Providing several different communication technology options, using vi...

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