How to make an actually effective to-do list if you're a procrastinator - Deepstash

deepstash

Beta

deepstash

Beta

Deepstash brings you key ideas from the most inspiring articles like this one:

Read more efficiently

Save what inspires you

Remember anything

How to make an actually effective to-do list if you're a procrastinator

https://www.fastcompany.com/90392932/to-do-lists-for-procrastinators

fastcompany.com

How to make an actually effective to-do list if you're a procrastinator
But while everyone procrastinates at some level, chronic procrastination can have serious consequences. Not being able to tick something off your to-do list doesn't always mean it's the end of the world, but if you consistently fail to meet deadlines, or ask your boss for an extension every single week, they'll probably hear alarm bells and may even start thinking about disciplinary measures.

6

Key Ideas

Save all ideas

Common Reasons For Procrastination

Common Reasons For Procrastination
  • Fears of not doing a specific task well enough.
  • Unpleasant feelings associated with a specific task.
  • Thinking working under pressure makes for more efficient working.

445 SAVES

553 READS


VIEW

Drop Or Automate Tasks

Drop Or Automate Tasks

If procrastination makes your list have too many items, find out what you can eliminate. For necessary but time-consuming tasks that don’t bring a lot of returns, consider adopting solutions that will do it for you.

Automating tasks you would otherwise be doing manually, is also very satisfying and can help you fight procrastination.

317 SAVES

348 READS


Break Tasks Down

Break Tasks Down

Sometimes it seems daunting to start a project because of its scale, which is why it’s important to break tasks down into small chunks. 

Subdividing tasks allows you to keep progressing by switching tasks when you get stuck but have deadlines to meet or taking a break isn’t an option. It also allows you to circumvent boredom as you won’t get stuck in the same task.

350 SAVES

362 READS


Make Project-Specific To-Do Lists

Make Project-Specific To-Do Lists

Daily to-do lists can demoralize us, as we tend to keep pushing to the next day what we can’t finish in time, which makes the list grow and seem overwhelming.

Project-specific to-do lists consist of project-specific lists of all the actions you need to take to complete the project. They allow you to work through your tasks as you have time and better use scraps of time.

357 SAVES

364 READS


Only Plan For One Item a Day

Only Plan For One Item a Day

One way of tackling procrastination is to focus on one thing, and then to give yourself permission to do whatever you want for the rest of the day. Select an important task you’ve been long avoiding, and take one day just for it.

After finishing the chosen task, you are likely to attend to other tasks that aren’t on your list and enjoy them more as they won’t seem like an obligation.

375 SAVES

381 READS


Create a Procrastination List

Create a Procrastination List

When you don’t feel like tackling the hard tasks on your to-do list, ensure that your “procrastination” activity moves you forward. You are unlikely to tackle complex tasks, so make a “procrastination” list with tasks that are different enough from the items on your actual to-do lists, and are relatively quick and painless to do. 

380 SAVES

430 READS


SIMILAR ARTICLES & IDEAS:

To-Do Lists

Your to-do list can be a tool that guides you through your work, or it can be a big fat pillar of undone time bombs taunting you and your unproductive inadequacy.

If the instructions are c...

The two modes

At any point during the workday, you are in one of these modes:
  • When a project or task comes up, the steps you need to take start to form in your mind. Now you're in thinking/Boss mode. 
  • Your to-do list is a collection of those orders, which your Assistant personality will later pick up and do.
Write down the instructions in such a way that your Assistant self can just do them without having to think - or stress. 

Put Items That You're Definitely Doing

Instead of letting tasks you're not quite committed to loiter on your to-do list until you're sick of looking at them, move them off to a separate list, a holding area for Someday/Maybe items. 

Only concrete actions you're committed to completing should live on your to-do list.

10 more ideas

Get Your System Under Control

Create 3 different to-do lists:

  • Important but non-time sensitive projects list
  • Items that need to be completed today list
  • Not-to-do list

The Not-to-do List

The purpose of this list is to know the tasks the are not important and are not worthwhile. There are a lot of things worthy of your time and getting rid of those unnecessary tasks will give you more time to complete more important tasks.

How to Make Your Don't Do List

  • Reevaluate your to-do list: Identify the goals and determine how the items in your list impact your aims.
  • Create your not to-do list: Cut those unimportant tasks in your to-do list and paste it on your no to-do list. By doing this, you must accept that your time is limited and commit on letting them go.
  • Evaluate new tasks: From then on, once a new assignment arrives, evaluate its importance and the effects of it with your goals.

1. Time-Blocking

Time-blocking consists of assigning individual tasks to manageable time slots.

Instead of writing out short tasks alongside hours-long tasks on your list for the day and hoping you ha...

2. If/then Lists

To set reasonable goals make a list for high-energy days and another for when you are reluctant to work. Both lists should follow an “if/then” model.

The first lists should have the more involved tasks, while the second list should feature more mindless tasks like cleaning out your inbox, organizing your desk, or even napping.

3. Eisenhower Matrix

An Eisenhower Matrix breaks a to-do list into the four categories below:
  1. Has items that are both urgent and important, is to be tackled immediately.
  2. Items that are important but not urgent, can be scheduled for a later time.
  3. Tasks deemed urgent but not important can be delegated to others if possible
  4. Tasks that are neither urgent nor important should be crossed off the list altogether.