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Forget time management. Master this to meet all your productivity goals

https://www.fastcompany.com/90562077/forget-time-management-master-this-to-meet-all-your-productivity-goals

fastcompany.com

Forget time management. Master this to meet all your productivity goals
There’s no honor in being busy if all you ever do is busywork.

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Attention Managemenet

Attention Managemenet

Managing our time is not enough, and it’s increasingly important to manage our attention and be intentional about how we respond to all the distractions.

We may be victims of the neverending distractions around us. It’s almost like a deep conspiracy of the entire world around us, where our teammates, friends, family, current events, social media are all out to get our attention at any cost.

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Attention Management: Individuals Vs Teams

  • Individuals can manage their attention by optimizing their to-do list and doing focus work with the help of curated tasks and flow-friendly work environments, and by not multitasking.
  • Teams have a more challenging time managing their attention as one has to take into account the inter-relatedness and interdependency of the group while having less agility. Example: In order for an entire team to deliver on a deadline, they would need to say no to requests from other teams for work that will distract from the main project.

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Scaling Up: Attention Management For Teams

  • Each team member must have a shared understanding of the ‘why’ of the big task and have a sense of commitment and purpose.
  • The main objectives should be prioritized, and with each objective, a couple of measurable results should be defined. These actionable items related to the main objective help the team move forward. The Eisenhower Matrix can be used to diagrammatically list the urgency and importance of all the work on the plate.
  • Let the team have time and space to complete the actionable tasks, being free to be in the no-disturbance flow mode for several hours a day.
  • Chat and email notifications can be checked in separate blocks of time and a phone call can be only for emergencies.

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Focusing On Self-Leadership

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Leadership And Self-Discovery

When we get busy, we often overlook the subtle shifts in ourselves. Or we become so focused on the work that we don't realise when we move away from what we truly value.

Being the best leaders we can be require us to identify our values and then live and lead according to them. When you understand what is important to you, what energizes you, what you believe in, and where you want to be, you can make decisions confidently.

Self-Acceptance And Persona Responsibility

Self-acceptance is not about accepting your failures and carrying on exactly as before. It is about taking responsibility for your actions, accepting what is and isn't possible to change, then developing a plan to improve things.

Self-acceptance is also about accepting your strengths. When you can identify your strengths, you can leverage that to get better results.

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Being purposeful with your day

Being purposeful with your day

Time management is about taking control of the time you do have available and using it optimally for productivity while creating balance.

How to plan your day

Much advice about time management is about creating a to-do list, reminding you what you want to do. However, it's more important to use a schedule, which tells you when you're going to do it.

  • Create "bookends" for each day. Consider your morning and evening routines, then "block" in time for your most important tasks. For example, a 2-hour writing-block every morning after breakfast.
  • Set aside time for your most important projects. The object is to be purposeful about what and when you're going to do something.
  • Schedule in breaks. A schedule has to be realistic. That means including time for breaks, food, exercise, social time, and other "non-school" tasks that keep you happy.

Be aware of how you’re spending your time

To build a better time management system, you need to know what you currently spend your time on. You need to know where you're losing time to the wrong things.

To track your time, spend a few days writing a "time log" to track how you spend your day.

What Time Management Is

Time is our precious resource. It is perishable, it is irreplaceable, and it cannot be saved. It can only be reallocated from activities of lower value to activities of higher value.

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Eat That Frog!

Your “frog” is your most important task, the one you are most likely to procrastinate on if you don’t do something about it.

If you have two important tasks, start your day with the biggest, hardest, and most important task first. Focus on completing it before you go to the next one.

Failure to execute

We tend to confuse activity with accomplishment: we attend endless meetings and make plans, but at the end of the day, no one does the job and gets the results required.

“Failure to execute” is among the biggest problems in organizations today.