When you start on a project, make sure it is something you are passionate about and you want to see through.If you aren’t sure that this is something you really want to do, try it out on a small scale and see if it’s what you’re interested in. Otherwise, you may waste time and resources which could have been better utilized elsewhere.

Be selective

Problem Solving

Time Management

It doesn’t have to be exhaustive. Just a quick outline will help. The point is to have something that guides you.Do a quick plan on how much time and effort this idea will take, so you can have a bird’s eye view.

Estimate the resources you need

Good planning of resources help you plan out your energy and expectations. So plan out your time and resources accordingly and integrate them into your schedule/to-do list. Block out time in your calendar for the project. Give yourself some buffer as well, in case of contingencies.

Budget your time and energy

<ul><li>Break the task into many little steps, then focus on one part at the time. If you still put it off after breaking it down, then break it down even further into mini pieces. </li><li>Give yourself the permission to do a draft version. Meaning, there’s no need to get it done right the first time. Get started and things will roll on from there.</li></ul>

Quit being a perfectionist

Once you start, commit to it. Whatever you have planned, do them. Give yourself the option to exit a project if it’s really not in line with your vision, but otherwise, hold yourself to your word.

Commit to it

To avoid losing the enthusiasm you had at the beginning, bring back your end vision in sight.Surround yourself with anything that’s reminds you of your end goal, such as your vision board, pictures of others who have achieved the same goal, and objects that represent the goal.

Connect with your end vision

The path of highest enjoyment means doing what makes you feel happiest at the moment. When you do so, you automatically become productive in your work.

The path of enjoyment

Tracking your progress helps you understand how you’re doing and gives you a target to reach. This makes it easier to keep up with your momentum.It makes you accountable to your goal and helps you to stay on track.

Track your progress

Celebrate the process, the resting, the doing, the completion, everything. Take the opportunity to recharge and regroup. When you’re ready, continue on to with what you’re doing.

Celebrate your accomplishments

Give yourself the permission to drop what you’re doing if it’s not working out, and you might just find many new things coming your way straight after that.Trying to hold on to what you’ve done just prevents more goodness from coming your way.

Don’t force it 

<div>
Minutes are a written record of a board, company, or organizational meeting. Meeting minutes are considered a legal document, so when writing them, strive for clarity and consistency of tone.
Because minutes are a permanent record of the meeting, be sure to proofread them well before sending. It is a good idea to run them by a supervisor or seasoned attendee to make sure statements and information are accurately captured.
The best meeting minutes takers are careful listeners, quick typists, and are adequately familiar with the meeting topics and attendees. The note taker must have a firm enough grasp of the subject matter to be able to separate the important points from the noise in what can be long, drawn-out discussions. And, importantly, the note taker should not simultaneously lead and take notes. (If you're ever asked to do so, decline.)
Following, are some step-by-step hints to effectively write meeting minutes:
<h2>1. Develop an Agenda</h2>
Work with the Chairperson or Board President to develop a detailed agenda.
Meetings occur for a reason, and the issues to be addressed and decided upon need to be listed to alert attendees. Work with the convener to draft an agenda that assigns times to each topic to keep the meeting moving and to make sure the group has enough time to consider all items.
The agenda will serve as your outline for the meeting minutes. Keep the minutes' headings consistent with the agenda topics for continuity.
<h2>2. Follow a Template from Former Minutes Taken</h2>
If you are new to a Board or organization, and are writing minutes for the first time, ask to see the past meeting minutes so that you can maintain the same format.
Generally, the organization name or the name of the group that is meeting goes at the top: "Meeting of the Board of Directors of XYZ," with the date on the next line. After the date, include both the time the meeting came to order and the time the meeting ended.	
Most groups who meet do so regularly, with set agenda items at each meeting. Some groups include a Next Steps heading at the end of the minutes that lists projects to follow up on and assigns responsibility.
A template from a former meeting will also help determine whether or not the group records if a quorum was met, and other items specific to the organization's meeting minutes.
<h2>3. Record Attendance</h2>
On most boards, the Board Secretary is the person responsible for taking the meeting minutes. In organizational meetings, the minutes taker may be a project coordinator or assistant to a manager or CEO. She or he should arrive a few minutes before the meeting begins and pass around an attendance sheet with all members' names and contact information.
Meeting attendees will need to check off their names and make edits to any changes in their information. This will help as both a back-up document of attendees and ensure that information goes out to the most up-to-date email addresses.
All attendees' names should be listed directly below the meeting name and date, under a subheading that says "Present." List first and last names of all attendees, along with title or affiliation, separated by a comma or semi-colon.
If a member of the Board could not attend the meeting, cite his or her name after the phrase: "Copied To:" There may be other designations in the participants' list. For example, if several of the meeting attendees are members of the staff while everyone else is a volunteer, you may want to write (Staff) after each staff member.
As a general rule, attendees are listed alphabetically by their last names. However, in some organizations, it's a best practice to list the leadership of the Board first. In that case, the President or Co-Presidents would be listed first, followed by the Vice President, followed by the Secretary, and then by the Treasurer. Then all other names of attendees would be alphabetized by last name.
It is also common practice to note if a participant joined the meeting via conference call. This can be indicated by writing: "By Phone" and listing the participants who called in.
<h2>4. Naming Convention</h2>
Generally, the first time someone speaks in the meeting will include his or her name and often the title.	
For example, "President of the XYZ Board, Roger McGowan, called the meeting to order." The next time Roger McGowan speaks, though, you can simply refer to him as "Roger." If there are two Rogers in the meeting, use an initial for their last names to separate the two. "Roger M. called for a vote. Roger T. abstained."
<h2>5. What, and What Not, to Include</h2>
Depending on the nature of the meeting, it could last from one to several hours. The attendees will be asked to review and then approve the meeting minutes. Therefore, you don't want the minutes to extend into a lengthy document.
Capturing everything that people say verbatim is not only unnecessary, but annoying to reviewers.
For each agenda item, you ultimately want to summarize only the relevant points of the discussion along with any decisions made. After the meeting, cull through your notes, making sure to edit out any circular or repetitive arguments and only leave in the relevant points made.
<h2>6. Maintain a Neutral Tone</h2>
Minutes are a legal document. They are used to establish an organization's historical record of activity. It is essential to maintain an even, professional tone. Never put inflammatory language in the minutes, even if the language of the meeting becomes heated.
You want to record the gist of the discussion objectively, which means mentioning the key points covered without assigning blame. For example, "The staff addressed board members' questions regarding the vendor's professionalism."
Picture a lawyer ten years down the road reading the minutes to find evidence of potential wrongdoing. You wouldn't want an embellishment in the form of a colorful adverb or a quip to cloud any account of what took place. Here's a list of neutral sounding words to get started with.
<h2>7. Record Votes</h2>
The primary purpose of minutes is to record any votes a board or organization takes. Solid record-keeping requires mentioning which participant makes a motion - and what the motion states verbatim - and which participant seconds the motion.
For example, "Vice President Cindy Jacobsen made a motion to dedicate 50 percent, or $50,000, of the proceeds from the ZZZ Foundation gift to the CCC scholarship fund. President Roger McGowan seconded the motion."	
This vote tabulation should be expressed in neutral language as well. "The Board voted unanimously to amend the charter in the following way," or " The decision to provide $1,000 to the tree-planting effort passed 4 to 1, with Board President McGowan opposing."
Most Boards try to get a vote passed unanimously. Sometimes in order to help the Board attain a more cohesive outcome, a Board member may abstain from voting. "The motion passed 17 to 1 with one absension."
<h2>8. Pare down Notes Post-Meeting</h2>
Following the meeting, read through your notes while all the discussions remain fresh in your mind, and make any needed revisions. Then, pare the meeting minutes down to their essentials, providing a brief account of the discussion that summarizes arguments made for and against a decision.
People often speak colloquially or in idioms, as in: "This isn't even in the ballpark" or "You're beginning to sound like a broken record." While you may be tempted to keep the exact language in the minutes to add color, resist.
Additionally, if any presentations are part of the meeting, do not include information from the Powerpoint in the minutes. However, you will want to record the key points from the post-presentation discussion.
<h2>9. Proofread with Care</h2>
Make sure that you spelled all names correctly, inserted the correct date of the meeting, and that your minutes read clearly.
Spell out acronyms the first time they're used. Remember that the notes may be reviewed by others for whom the acronyms are unfamiliar. Stay consistent in headings, punctuation, and formatting. The minutes should be polished and professional.
<h2>10. Distribute Broadly</h2>
Once approved, email minutes to the full board - not just the attendees - for review. Your minutes will help keep those who were absent apprised of important actions and decisions.
At the start of the next meeting, call for the approval of the minutes. Note any revisions. Try to work out the agreed-upon changes in the meeting, so that you don't spend a huge amount of time on revisions.	
Ask for a motion to approve the minutes with the agreed-upon changes. Once an attendee offers a motion, ask for another person in the meeting to "second" the motion. They say, "All approved." Always ask if there is anyone who does not approve. Assuming not, then say: "The minutes from our last meeting are approved once the agreed-upon changes have been made."
<h2>11. File Meticulously</h2>
Since minutes are a legal document, take care when filing them. Make sure the file name of the document is consistent with the file names of previously filed minutes.
Occasionally, members of the organization may want to review past minutes. Know where the minutes are filed!
<h2>One Caveat</h2>
In this day and age of high technology, you may ask yourself: Wouldn't it be simpler to record the meeting? This depends on the protocols of the organization, but probably not.
Be sure to ask what the rules are at the organization where you are taking minutes. Remember that the minutes are a record of what was done at the meeting, not what was said at the meeting.
The minutes reflect decisions not discussions. In spite of their name, "minutes," the minutes are not a minute-by-minute transcript.
<h2>Bottom Line</h2>
Becoming an expert minutes-taker requires a keen ear, a willingness to learn, and some practice, but by following these tips you will soon become proficient.
Featured photo credit: <a href="https://unsplash.com/photos/3PuLQYebAG8">Unsplash via unsplash.com</a> 
</div>

Minutes are a written record of a board, company, or organizational meeting. Meeting minutes are considered a legal document, so when writing them, strive for clarity and consistency of tone. Because minutes are a permanent record of the meeting, be sure to proofread them well before sending.

Bite-sized knowledge
to upgrade
your career

10 Essential Tips To Finish What You Start

Be selective

Estimate the resources you need

Budget your time and energy

Quit being a perfectionist

Commit to it

Connect with your end vision

The path of enjoyment

Track your progress

Celebrate your accomplishments

Don’t force it

IDEAS ABOUT

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How to write effective meeting minutes?

It's time to

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A PRO!

Bite-sized knowledgeto upgradeyour career

10 Essential Tips To Finish What You Start

Be selective

Estimate the resources you need

Budget your time and energy

Quit being a perfectionist

Commit to it

Connect with your end vision

The path of enjoyment

Track your progress

Celebrate your accomplishments

Don’t force it

IDEAS ABOUT

MORE LIKE THIS

8 Motivation Killers You Need To Be Aware Of Now

How to Answer: Where Do You See Yourself in 5 Years?

How to write effective meeting minutes?

It's time to

READ

LIKE

A PRO!

Bite-sized knowledge
to upgrade
your career