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You Need To Plan For The Unexpected

https://medium.com/swlh/you-need-to-plan-for-the-unexpected-33226b3d2fc7

medium.com

You Need To Plan For The Unexpected
I am more and more fascinated by people's fascination with productivity. I don't think everyone thinks about or sees it the same way. Even more fascinating. Many people have great big ideas. Hopes and dreams. They know exactly where they want to go. But can't figure out the details to get themselves there.

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Planning for the unexpected 

Many of us have very well laid-out to-do lists any daily plans. However, they do not reflect the reality of our everyday working life.

We will always be interrupted. If our mindset is to accept that we will always have interruptions and surprises, we will be less frustrated when they happen.

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The specifics of your job

We let our planning focus on the tasks associated with the job. But we don't take into account all the aspects of our job.

Interacting with people can be part of the broader scope of your job. It means that interruptions are not actually non-productive aspects. They are actions that should get folded into the plan for each day.

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Blocks of time

Some interruptions cannot be avoided. But, we can talk to people in advance about the best times to pop in. We can also schedule a time when we will not be available and would prefer not to be disturbed.

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Being realistic

When creating a to-do list and interruptions at odd times are a given, build a buffer time in for each task. Assume an hour-long project will take 90 minutes. Schedule extra time into your calendar each day for your team to "pop in."

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David Allen

"Your ability to deal with surprise is your competitive edge, and a key to sanity and sustainability in your lifestyle."

David Allen

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Bullying: a form of violence

Bullying is intended to dominate a victim into submission.

When we're under attack, our rational minds shut down and move into the fight-or-flight mode. When we can't fight or run away, we fr...

Workplace bullying 

Bullying in the business world is more masked:

  • Taking credit for others' work. 
  • Shaming others in public.
  • Inventing faults to accuse team members when superiors are around.
  • Concerned with building a reputation as a hard-driving manager that is focused on continuous improvement.

The staff members usually resort to passivity to survive. It is true that people leave bosses, not jobs.

Bullying to seem smart

A colleague may use their position of authority to demean and dominate others. They may seem poised and confident and can be responsible for substantial billings. But little cracks start showing when coworkers become hesitant to work with the person or even threaten to leave.

Coworkers note that she is superior and disdainful, and ignores comments. No-one may critique her solution. She rolls her eyes when they speak up.

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The Pressure Of Time

Most leaders have familiar approaches to managing time: setting goals, planning, delegating, tracking commitments, and creating to-do lists. While these approaches do help in self-organization, the...

Sustainable Productivity

Instead of increasing the number of productive hours, we can focus on getting the right things done in a timely way. We also need to restore and balance ourselves, our colleagues, family and environment, instead of a neurotic or pathological focus on deadlines.

Find out what's truly important to us and use the finite resource of time wisely.

Phantom Workload

Phantom workload looks like real work but results in massive unproductivity and even conflict in an organization. The pressure to meet unrealistic expectations causes a vicious cycle of further workload.

Leaders need to take a hard look at what is being avoided or not addressed. Facing difficult tasks that were 'swept under the carpet' earlier strengthens them further to make hard decisions and face difficult people and situations.

Impostor syndrome

The impostor syndrome is the sense that our accomplishments are in some way underserved, no matter how consistent the evidence is to the contrary.

Impostor syndrome is an epidemic

There are several reasons why the impostor syndrome seems to have become an epidemic.

  • We have given the phenomenon a name.
  • Our preoccupation with it is the result of profound social change. Many people work in the service economy, where we create impressions rather than tangible items. 
  • Professional life today leaves us straining to redefine ourselves; we sometimes promise things we don't yet know how to do. 
  • We are no longer born into a role.
  • We can constantly compare our experiences to those of others online.
  • We can create an outward persona we know to be untrue.

The paradox of being an impostor

In order for you to believe in yourself, you need to convince someone else to believe in you. Once they believe in you, you feel more confident to believe in yourself.

When you're an impostor, you expect to be exposed at any time. You feel that at some point, someone might appear and see you for the fraud you think you are.