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3 Variables of Delegation
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3 Variables of Effective Delegation
- Consider the Person: think about their strengths and weaknesses and personal style. Think about how they act and the kinds of assignments they’ve handled.
- Consider the Situation: Ask yourself whether the assignment might be dangerous for your team member, the company, or others.
- Consider the Work: Make sure your team member has all the resources he or she needs to get the job done.
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Key Ideas
Delegation
You delegate when you describe a project or task to one of your team members, give them the objective, and make sure that they have the resources they need.
Then you send them of...
When delegation is not a good choice
Delegation is not a good idea when considering:
- Newly hired people - they need training, coaching and supervision unitl they master the work;
- Those that are burned out - extra effort is beyond them;
- People with bad attitude - bring the mood of the team down. And you have to check on them frequently.
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Key Ideas
Do
Simply put, act on your tasks. The 2-minute rule can help with that: If you can complete a task in two minutes or less, do it now.
It's amazing what you can accomplish in...
Delete
You don't have to do much of anything beyond making a simple decision to do or to delete.
If the deleted item is a simple activity that won't bring you results, remove it from your to-do list and move on with your day. The second most pleasing thing after completing a to-do list is removing an item from it.
Defer
To defer means saying, "Not right now" rather than, "Not ever." This could be a new project you want to com mence in a week or two or it could be van idea you want to reflect on before taking action.
But be careful, there's a fine line between deferring and procrastinating indefinitely.
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How to Delegate
- Specify the outcome you desire to the people you trust to deliver it.
- Establish controls, identify limits to the work and provide sufficient support, but resist upward de...
Delegation as a solution for work overload
If you work on your own, there's only a limited amount that you can do, however hard you work.
One of the most common ways of overcoming this limitation is to learn how to delegate your work to other people. If you do this well, you can quickly build a strong and successful team of people, well able to meet the demands that others place.
5 key questions...
...to determine when delegation is appropriate:
- Is there someone else who has (or can be given) the necessary information/ expertise to complete the task?
- Does the task provide an opportunity to grow and develop another person's skills?
- Is this a task that will recur, in a similar form, in the future?
- Do you have enough time to delegate the job effectively?
- Is this a task that I should delegate?