Delegation is an art, not a science
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Tailored delegation
Delegation sometimes feels like it will take more time, energy, and focus than just doing the project yourself. However, delegating is important as we want our teammates to be successful when they pick up bigger, visible projects. This requires some planning and ongoing support from us as managers.
Because we want our teammates to succeed, delegation becomes an art, not a science. To delegate effectively, you’ll need to prepare in a way that fits the project, context, and person.
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Project goal
Describe in one sentence the outcome you want to see for this project. This will help crystallize it for your teammate.
Don't describe your idea for a solution or a step-by-step process of the "how." It's important that the person you're delegating to choose their own method.
Set your teammate up for success with some tips:
- Who can your teammate talk to for helpful info?
- What are the big pitfalls to avoid?
- What big lessons have you learned from a similar project?
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Clarity and support for your teammate
The prep work to delegate tasks will help to create a safety net for your teammate and result in less work for you over time. However, you still need to protect your energy and time.
In the delegation template, finish these sentences:
- I will support you by…
- You should reach out to me when…
- This will be a success when…
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I will support you by…
Get very clear on 2 - 5 actions you'll take to support your teammate while working on the project. Each type of support should start with a verb like, "Reading and giving you feedback on ..."
- Include what work you are not going to do.
- Identify which tasks you might have done in the past for this project that will now be fully your teammates' responsibility.
Telling your teammate what you won't be doing for this project can create as much clarity for them as what you will be doing to support them.
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You should reach out to me when…
Sometimes people will sit for days because they’re not sure if it’s okay to ask you for help something.
Make it easy for your teammate to know when and how to reach out to you. Specify which medium you prefer and what the trigger might be for them to reach out.
This will help create some boundaries while encouraging the teammate to work some things out independently.
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This will be a success when…
Your success metric will help your teammate know when the project is complete. The success metric should be time-boxed and not subjective.
Tell your teammate that you expect the project to be a stretch for them, but that's the point. You trust that they're capable and that they will let you know if they get stuck.
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