How to write great interview feedback - Deepstash
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Why well-written interview feedback is important

Why well-written interview feedback is important

  • Evaluators can structure their thinking, check in with how they feel about a candidate and make a more objective recommendation.
  • Written feedback can help answer outstanding questions and fill in gaps in understanding for the hiring panel and leadership.
  • Feedback can make a decision on a candidate clearer and easier. Incomplete or poorly written feedback can make it harder to assess a candidate.


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When to write feedback

When you write feedback can affect your perspective and decision on a candidate.

  • Feedback should be written within a day of the interview. Ideally a few hours after the sessions.
  • Writing feedback directly after a session isn't advised, since it doesn't provide enough time to reflect and process the session.
  • Written feedback must be submitted before the Debrief session. Submission helps make Debrief sessions more efficient.


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Feedback is private until the debrief

Sharing feedback (verbally or over Slack/email) in advance of a debrief can bias other interviewers who may not have yet formed a clear POV on a candidate or be on the fence. Even a simple casual comment about a candidate or their presentation in the hallway can send a strong signal to your fellow interviewers and bias their feedback in favor or against hiring the candidate.


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Write consistent, structured feedback

Following a consistent format helps make writing faster and more efficient — you don’t have to write an original custom piece of feedback for each candidate. 

A consistent format also helps the hiring panel understand and review the entire feedback packet more effectively. It’s easier to compare and calibrate feedback when everyone uses the same structure. 


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What to write

Focus on 5 main areas: 

  • Writing feedback forces us to make a clear decision on a candidate. If you "Maybe" want to hire someone that’s a sign.
  • Provide a concise summary of your decision rationale at the top of the interview scorecard.
  • Write a first person description of your experience with the candidate. Write a sentence or short paragraph in plain First-Person language.
  • We use the criteria from our article, "What makes a great product designer ..


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  • Write in your voice 
  • Format your feedback in a clear and structured way, using the suggested framing above 
  • Provide rationale — don’t assume other readers will automatically know what you mean. 
  • Cite specific examples whenever possible. 


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