Making Remote Work: Behind the Scenes at Stack Overflow

Companies will encounter a wide range of odd legalities in dealing with remote employees, especially with international folks.

It definitely helps to have an HR department that is certified in immigration and visa issues. The same goes for finance departments. The taxation alone is a handful with multiple states/countries. You need an entity for each state, which requires considerable forethought. You also have to file payrolls properly and that varies depending on location.

We’ve already touched on this in the other blog posts, but it bears repeating: If one person in the meeting is remote, we’re all remote. If there are 5 people in a conference room and 2 people dialing in remotely, it is very easy for the folks in the meeting room to forget about the people dialed in. You can eliminate that problem by having everyone call in, if possible. Currently in the Stack Overflow NYC office it is really common to walk around and see two people on a hangout even though their offices are next to each other!

We have regular “Bev Bashes” and holiday parties in the offices, but what about the remotes? How do you give them fun stuff even though they are scattered all over the world?

For starters, we have “Remote Bev Bashes” over Zoom every Friday. The “Bev Baron” for that week (nominated by the last Bev Baron) schedules a Zoom call and sets a theme. Employees grab a beverage of their choice and just chat. You can stay for just a few minutes to say hi, or you can be a part of the entire thing.

Once a year, we bring all of our remote employees together for a week for some much needed face-time. It’s a different city each time, and there are usually 3 days of Executive Keynotes, Tiny Talks, and many many games of Werewolf. We talk about the state of the company and new projects and teams, but we vow not to make any huge decisions or business altering plans. The focus is on camaraderie, not profits. We look forward to it all year, and it’s definitely a blast.

When a new remote employee is hired, I contact them for their furniture choices. They get their choice of the exact same desks and chairs that we have in the offices, free of charge. We want them to be as comfortable as possible, and that means if they want to stand instead of sit, no problem. Our IT dept sets them up with all of their tech, and I set them up with everything else.

Need a filing cabinet? Cool. You want a different type of desk that is bright pink and sings? Hey, it’s your house. We re-create the in-office set-ups as much as possible so that our remote employees never feel less valued than everyone else.