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The Only 3 Ways to be More Productive

https://taylorpearson.me/3productivity/

taylorpearson.me

The Only 3 Ways to be More Productive
The reason most people trying to be more productive start at working harder is that it's the most visible form of productivity. As I've continued to study successful people and meet some people that I would consider successful, the biggest factor in their success is courage.

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Working Harder isn’t the Answer

We do it because it's the most visible form of productivity.

It is a way to prove to others that you are doing stuff and checking things off the list.

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The Dose-Response Theory

Hard work is necessary in order to be productive, but there is such a thing as too much of a good thing.

At some point, you start to be negatively productive.

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Prioritize Tasks by Energy Level

It means scheduling your time according to your natural rhythms:

  • Do your most important work at the beginning of the day if you are a morning person.
  • Don't feel bad about sleeping in because you stayed up late at night to work if you are a night owl.

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Learn New Skills

Acquire new skills that will help you get more things done in less time.

  • Consume information and learn about other people from your field, about their mistakes and methods.
  • Apply what you learn.

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Use Popular Productivity Hacks

  • Find an Accountability Buddy
  • Create a morning ritual for the first hour of your morning
  • Use the Pomodoro Technique to break your work into chunks
  • Make a “Not-To-Do List” with the things that waste your time
  • Use freelancing platform to outsource tasks 
  • Batching similar tasks into one chunk.
  • Practice systems like David Allen’s Getting Things Done for task management.

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Courage And Working Smarter

One reason we work too hard is that we are using that hard work to make up for a lack of courage.

Example: Instead of firing the team member who is dragging down the project, we work harder to make up for them. Firing them takes courage.

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Apply Courage to Your Work

  • Courage is in choosing to work less because we are confident in our own productivity time, even if that means having a 5-hour workday.
  • It is having a difficult conversation with someone at work.

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Measure Output, Not Input

Systems are the best way to progress since they reward effort and we control all the variables. However, we need to have a sense of direction in those efforts, to know what we are trying to...

Use the 80/20 Rule

... to constantly question yourself if your focus, time or money is on the things that generate the majority of the results.

The 80/20 rule, also known as the Pareto Principle states: 80% of the output or results will come from 20% of the input or action. The little things are the ones that account for the majority of the results.

Reserve Mornings for Deep Work

Our working memory, alertness, and concentration gradually improve a couple of hours after waking up, peaking at about mid-morning - our brain’s natural peak productivity period.

Take advantage of this state, by scheduling your most important work for this period. Focus on performing Deep Work, meaning you get to work free of distraction for a long period of time.

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Meaningful productivity

The best work happens in short intensive deep work spurts (1–3 hours, no distractions). 

Your best thinking  will actually happen while you’re away from your work, “recovering.” B...

The first 3 hours of the day

...are your most precious for maximized productivity. 

Your brain is most attuned first thing in the morning, and so are your energy levels. Consequently, the best time to do your best work is during this time.

The “90–90–1” rule

Spend the first 90 minutes of your workday on your #1 priority, nothing else. 

Zero distractions. Just get that work done.

What you must know about procrastination

What you must know about procrastination
  • You can put things off without being lazy.
  • It's your emotions that decide to procrastinate, not logic. Emotions prioritize short-term gratification.
  • The problem is no...

The more you work, the less it feels like a grind

Procrastinators severely overestimate how hard it is to finish a task.

While it can be very tough to start, you'll gain momentum and achieve ten times more work with the same willpower. The result will also be much more rewarding.

The optimistic procrastinator

You overestimate your skills and underestimate the challenge. Your goals may be too small, or you didn't break the big goals into daily tasks.

What you find yourself doing: You don't write a deadline on your calendar, but promise to start tomorrow. You may even tell everyone how easy it is or what you plan to do.

Solution: Commit to a deadline, or make it a challenge to get done as much as possible.