How to Create the Perfect Meeting Agenda - Deepstash
How to Create the Perfect Meeting Agenda

How to Create the Perfect Meeting Agenda

Curated from: hbr.org

Ideas, facts & insights covering these topics:

6 ideas

·

3.85K reads

26

Explore the World's Best Ideas

Join today and uncover 100+ curated journeys from 50+ topics. Unlock access to our mobile app with extensive features.

The Meeting Agenda

The Meeting Agenda

Normally managers put an emphasis on having a written meeting agenda prior to a meeting.

Research shows that having an agenda is of no relevance, and what's important is how the leader facilitates the discussion of the agenda. I__nstead of reading like a to-do list, a meeting agenda can have questions that can move forward a productive discussion.

121

985 reads

A Question-Based Approach

By having a question-based approach as opposed to topics, participants begin to think and act differently, marching towards the true intent of the being together, with intention.

    125

    805 reads

    Specific and Challenging Questions

    Specific and Challenging Questions

    Agenda questions can be molded to be like goals for the employees, to get them on their feet, energizing them and focusing their attention.

    Group goals promote group performance, and specific goals are much better than vague goals. The meeting questions, formed as goals, need to be challenging but not outlandish.

    104

    562 reads

    Identify The Right Questions

    Instead of having too many questions, the meeting leader can first float a few questions and ask for the attendees' input. This ensures collaboration and makes attendees feel listened to, making them more engaged in the meeting.

    After their input, each question is then scrutinized and ones that don't fit are dropped if necessary. The final list would then have questions that are relevant and of strategic importance.

    107

    498 reads

    Prioritizing Questions

    Prioritizing Questions

    The questions on top of the list receive a disproportionate amount of attention and time. The key questions, which are a high priority need to be at the top.

    One can also make the attendees who own the question speak it out in the meeting themselves, demonstrating ownership and inclusion.

    101

    441 reads

    Execution of The Agenda

    Once the set of questions are finalized, the meeting leader can distribute the agenda in advance, a few days in advance. There are many approaches to execute the question-based meeting, some of them are:

    • Brainstorming.
    • Voting Apps.
    • Pairing attendees for an agenda point.
    • Role-playing.
    • Deliberation and Decision.

    A question-based approach to agendas brings focus, engagement and better performance to meetings.

    114

    561 reads

    IDEAS CURATED BY

    rosaliep

    Stashing about leadership and communication. Avid reader.

    Rosalie P.'s ideas are part of this journey:

    How to Run an Effective Meeting

    Learn more about teamwork with this collection

    How to set clear objectives

    How to follow up after a meeting

    How to manage time effectively

    Related collections

    Read & Learn

    20x Faster

    without
    deepstash

    with
    deepstash

    with

    deepstash

    Personalized microlearning

    100+ Learning Journeys

    Access to 200,000+ ideas

    Access to the mobile app

    Unlimited idea saving

    Unlimited history

    Unlimited listening to ideas

    Downloading & offline access

    Supercharge your mind with one idea per day

    Enter your email and spend 1 minute every day to learn something new.

    Email

    I agree to receive email updates